Microsoft Teams allows seamless integration of a wide range of applications- not just the built-in Microsoft apps like Word and Excel, but also third-party apps like Trello, Jira, or Zoom. The spectrum of applications that can be added to Teams ranges from project management tools to various bots, streamlining workflows and thereby enhancing productivity.
The apps integrated into Teams can be used in three different scopes- personal apps, channel or group chat apps, and meeting apps.
Personal Apps
Personal apps are tools used by an individual. It could be a project management tool or a bot reminding about deadlines, or even a query responder. Personal apps will not be visible to other members in a team or a channel.
Channel or Group Chat Apps
These apps are meant for communication, collaboration, or project monitoring in a specific channel or group chat where multiple members are present. A project management tool like Trello, integrated as a channel app, could be used to track everyone’s task status within a project team.
Meeting Apps
Meeting apps are exclusively designed to manage meetings within Teams. These could be tools that aid in scheduling, note-taking, assigning follow-up tasks, or even organizing a poll.
How to Add Apps to Microsoft Teams
Adding apps to Teams is quite simple and straightforward. Below are the steps to add a new app:
- Click on the ‘Apps’ icon located in the left pane of the Teams interface.
- Click on ‘More Apps’ to browse through all the available applications.
- Once you’ve selected the app to install, click on it.
- Finally, click on the ‘Add’ button to install the selected app to Teams.
If you want to add an app specifically to a channel or a chat, navigate to the respective channel/chat, click on the ‘+’ sign at the top pane next to other added apps.
It’s important to note that one must possess the necessary permissions to add apps to Teams or specific channels.
Advantages of Integrating Apps in Microsoft Teams
- Workflow Simplification: Bringing together all necessary tools into one platform, Microsoft Teams helps to simplify the workflow.
- Increase Productivity: As these integrated applications help streamline the work processes, the productivity of the team can be significantly increased.
- Saves Time: Integration of apps reduces the necessity of switching between different applications, thereby saving considerable time.
In the PL-200 Microsoft Power Platform Functional Consultant exam, understanding the process and implications of integrating applications in Microsoft Teams is vital. Both the practical usage and the underlying concepts of this functionality are tested in the exam. So, this knowledge is not just about passing the exam but also about making your digital workspace more productive and efficient.
Practice Test
True/False: Microsoft Teams allows the installation of apps for individual use and team use.
- True
- False
Answer: True.
Explanation: Microsoft Teams permits apps to be installed for personal use (visible only to a user) or for teams (accessible by all team members).
In Microsoft Teams, can you manage an app’s settings after it is added?
- A. Yes
- B. No
Answer: A. Yes
Explanation: After adding an app in Microsoft Teams, you can manage its settings, like updating its permissions or uninstalling it.
Multiple select: Which default apps are included with Microsoft Teams?
- A. Excel
- B. Skype
- C. Planner
- D. OneNote
Answer: A. Excel, C. Planner, D. OneNote
Explanation: Microsoft Teams includes several default apps such as Excel, Planner, and OneNote.
True/False: In Teams, you can use apps only from the Microsoft Store.
- True
- False
Answer: False.
Explanation: You can use apps from the Microsoft Teams store or other certified third-party platforms.
Single select: How can you add a new tab in Microsoft Teams?
- A. Click on the ‘+’ icon.
- B. Go to Apps, then ‘Add new tab’.
- C. Right-click and select ‘Add new tab’.
- D. All of the above.
Answer: A. Click on the ‘+’ icon.
Explanation: To add a new tab in Microsoft Teams, you simply click on the ‘+’ icon at the top of the channel.
True/False: It is possible to add personal apps to Microsoft Teams.
- True
- False
Answer: True.
Explanation: Personal apps function in the left-hand rail and allow for easy tracking and interaction for users.
Multiple select: What permissions are required to add apps to Teams?
- A. Team owner
- B. Admin
- C. Team member
- D. Guest
Answer: A. Team owner, B. Admin
Explanation: Typically, the person who wants to add an app needs to be an admin or a team owner.
Single select: What is the option to make an app available for all team members?
- A. Pin to taskbar
- B. Install for team
- C. Add to apps
- D. Make global
Answer: B. Install for team
Explanation: In Teams, the “install for team” option makes a selected app available to all team members.
True/False: You can incorporate a Power BI report into Teams as an app.
- True
- False
Answer: True.
Explanation: You can incorporate Power Bi reports directly into Teams through the Power BI app.
Multiple select: In Teams, what types of bots can you add to improve workflow?
- A. Notification bots
- B. Knowledge bots
- C. Custom bots
- D. All of the above
Answer: D. All of the above
Explanation: Teams supports the addition of various bots such as Notification bots, Knowledge bots, and Custom bots to streamline the workflow in your team.
Single select: In Teams, where can personal apps be found?
- A. In the app bar
- B. In the app store
- C. Under settings
- D. In a team channel
Answer: A. In the app bar
Explanation: Personal apps in Microsoft Teams are located in the app bar on the left side for easy access.
True/False: You can not add an app to Microsoft Teams from another software, such as Jira or Trello.
- True
- False
Answer: False.
Explanation: Teams supports numerous third-party software platforms. You can add apps from websites like Jira or Trello.
Multiple select: What is required to add a new app to Microsoft Teams?
- A. Admin permissions
- B. A Microsoft account
- C. A Team channel
- D. The Teams desktop app
Answer: A. Admin permissions, B. A Microsoft account, C. A Team channel
Explanation: Adding a new app typically requires permissions (like team owner), a valid Microsoft account, and an active team channel.
Single select: What is the constraint for guest users in terms of adding apps to a team?
- A. They can only add apps from a pre-defined list
- B. They cannot add apps
- C. They can only add apps with team owner’s permission
- D. No such constraint; they can add any allowed app
Answer: B. They cannot add apps
Explanation: Guest users generally don’t have permissions to add apps to a team in Microsoft Teams.
True/False: You can navigate easily between different apps in Teams using the command box.
- True
- False
Answer: True.
Explanation: The command box at the top of Teams allows for quick switching between different apps and functionalities within the platform.
Interview Questions
How can you search for apps in Microsoft Teams?
You can search for apps in Microsoft Teams by going to the Apps section from the left side of Teams and then using the search field to enter the app name.
How can you add a personal app in Microsoft Teams?
You can add a personal app in Microsoft Teams by navigating to the Apps section, searching for the app you want to add, and clicking on the app and selecting Add.
What is the process to add a tab app in a channel or chat in Microsoft Teams?
To add a tab app, go to the channel or chat where you want to add the app, click on the + button to add a tab at the top of the chat or channel, through this you can search and select the app and follow prompts to add it.
How can an admin control third-party apps in Microsoft Teams?
An admin can control third-party apps in Microsoft Teams through the Microsoft Teams admin center by allowing or blocking certain apps in the ‘Manage apps’ section.
How can you use Bot apps in Microsoft Teams?
Bot apps can be used in Microsoft Teams to interact with users in a conversational way, assist users in their tasks, send notifications, etc. You can find and add bots from the Apps section.
How can you update the apps added to Microsoft Teams?
App updates are generally managed by the app developer. However, if there are updates available, you can update the app by going to the Apps section, providing the app with permission to update.
How can an app be removed from Microsoft Teams?
An app can be removed from Microsoft Teams by navigating to the Apps section, right-clicking on the app you want to remove, and selecting Uninstall.
What are connector apps in Microsoft Teams?
Connector apps in Microsoft Teams are designed to send regular updates from popular services directly into your Teams channel or chat, such as updates from project boards, social media, news sources, etc.
How to pin an app in Microsoft Teams?
You can pin an app in Microsoft Teams by selecting the app from the Apps section, right-clicking it, and choosing the ‘Pin’ option.
Can you install apps for all users in your organization in Microsoft Teams?
Yes, but only Microsoft Teams admins have the ability to install apps for all users across the organization.
How can you manage app permissions in Microsoft Teams?
App permissions in Microsoft Teams can be managed through the Microsoft Teams admin center, from the ‘Permissions policies’ section under ‘Teams apps’.
What are messaging apps in Microsoft Teams?
Messaging apps in Microsoft Teams are added to the messaging area and are designed to provide extra functionality in your chats or channel conversations, such as polls, surveys, etc.
Is it possible to develop custom apps for Microsoft Teams?
Yes, developers can use Microsoft Teams’ developer platform to build custom apps that can meet specific business needs.
Can you block certain apps in Microsoft Teams?
Yes, Teams admins have the ability to block certain apps. They can do this from the Microsoft Teams admin center by setting up app permission policies.
What is the purpose of Teams Store?
The Microsoft Teams Store is a marketplace for apps that are designed to integrate with Teams, enhancing its functionality and providing additional features. You can download or add apps to Teams directly from the Store.
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