A tenant represents an organization’s subscription with Microsoft 365. Each tenant is exclusive to each organization and completely isolated from other tenants. Hence, the tenant settings are vital for managing services like SharePoint Online.
To manage the SharePoint Online tenant settings, you will need to use the SharePoint admin center. This interface allows an admin to control various features such as:
- Sharing: This controls the sharing capabilities with internal and external users. You can set the type of links (Anyone, Only people in your organization, Specific people) that users can share with others.
- Access control: This defines how users access SharePoint Online, such as from unmanaged devices or specific networks.
- Service-specific settings: These settings control various SharePoint services such as search, profile, etc.
Let’s take an example of managing sharing settings in the tenant:
- Open the SharePoint admin center.
- Click “Policies”, and then “Sharing”.
- Adjust the sharing settings as per your organization’s requirements.
- Click “Save” to save the changes.
It’s important to note that the changes made at the tenant level will be applicable across all the sites within the tenant.
Site Settings
The SharePoint Online site settings enable customization and control at a more micro-level. This is especially useful in organizations where different sites might have unique requirements. Here are a few critical settings:
- Sharing: Similar to tenant-level settings, you can also manage sharing settings for individual sites. The difference is that these settings will only be applicable to the specific site rather than the entire tenant.
- Site features: These settings control the features available within the site. For example, you can activate or deactivate functionality related to site feeds, document sets, and more.
- Site content and structure: This setting allows you to manage the organization of the site, including the hierarchy of subsites and their respective content.
Here is an example of managing site settings, specifically sharing settings:
- Navigate to the site for which you want to manage settings.
- Click “Site Settings” under the gear icon.
- Under “Site Permissions”, choose “Site settings”.
- Here, you can update sharing settings for the site. Please ensure these align with your organization’s needs and comply with tenant-level policies.
Conclusion
As an aspirant for the MS-100 exam, it’s important to understand SharePoint Online’s breadth and depth. Knowing how to manage tenant and site settings will help you customize SharePoint according to your organization’s needs, optimize its functionality, and improve the efficiency and collaboration within your team. A recommended resource for further reading is Microsoft’s official documentation.
Practice Test
True/False: SharePoint online does not support customization for tenant settings
- True
- False
Answer: False
Explanation: SharePoint online supports customization of tenant settings as per the organization’s preferences and needs.
True/False: In SharePoint Online, the site collection administrator setting is a tenant-level setting.
- True
- False
Answer: False
Explanation: Site Collection Administrator is a site-level setting, not a tenant level.
Single Select: Which SharePoint Online tenant setting allows users to share sites and documents with people outside your organization?
- A. External Sharing
- B. Site Collection Administrator
- C. Secure Store Service
- D. None of the above
Answer: A. External Sharing
Explanation: The External Sharing setting controls whether users can share documents and sites with people outside the organization.
Single Select: Which of the following is not a site-level setting in SharePoint Online?
- A. Site features
- B. Collaboration
- C. User Management
- D. Active Directory Integration
Answer: D. Active Directory Integration
Explanation: The Active Directory Integration is a tenant-level setting, not a site-level setting.
Multiple Select: Which of the following are SharePoint Online tenant-level settings?
- A. Site creation
- B. Manage Site Address
- C. External sharing
- D. Site features
Answer: A. Site creation, B. Manage Site Address, C. External sharing
Explanation: Site creation, manage site address, and external sharing are some of the tenant-level settings in SharePoint Online.
True/False: A SharePoint Online tenant can have multiple site collections.
- True
- False
Answer: True
Explanation: A SharePoint Online tenant can contain multiple site collections as per the organization requirement.
Single Select: Which SharePoint Online tenant setting manages storage limits for your organization’s sites?
- A. Site storage limits
- B. Manage Site Address
- C. Site features
- D. Collaboration
Answer: A. Site storage limits
Explanation: The Site storage limits setting controls the storage limits for your organization’s sites.
True/False: Site templates cannot be managed in SharePoint Online.
- True
- False
Answer: False
Explanation: Site templates can be managed in SharePoint Online to deploy pre-configured sites.
Multiple Select: Which of the following settings can be customized at the site level in SharePoint Online?
- A. Site features
- B. Site Confirmations and Deletions
- C. External sharing
- D. User permissions
Answer: A. Site features, B. Site Confirmations and Deletions. D. User permissions
Explanation: Site features, Site Confirmations and Deletions, and User permissions are site-level settings that can be customized in SharePoint Online.
True/False: SharePoint Online does not support integration with Azure Active Directory.
- True
- False
Answer: False
Explanation: SharePoint Online supports integration with Azure Active Directory which is a tenant-level setting.
Single Select: In Microsoft 365, which setting controls external sharing at the tenant level for SharePoint Online?
- A. SharePoint admin center setting
- B. OneDrive admin center setting
- C. Microsoft 365 Compliance center setting
- D. Security & Compliance Center setting
Answer: A. SharePoint admin center setting
Explanation: The SharePoint admin center setting controls external sharing at the tenant level in SharePoint Online.
True/False: Only a Global administrator or SharePoint administrator can manage SharePoint Online tenant settings.
- True
- False
Answer: True
Explanation: Only a Global administrator or SharePoint administrator has the permission to manage SharePoint Online tenant settings.
Single Select: Which SharePoint Online tenant-level setting is useful for managing sharing invitations?
- A. Creation of site collections
- B. Sharing invitation expiration
- C. Site features
- D. User permissions
Answer: B. Sharing invitation expiration
Explanation: The Sharing invitation expiration setting is used at the tenant level to manage when sharing invitations expire.
Single Select: Can a site collection administrator manage SharePoint Online tenant settings?
- A. Yes
- B. No
Answer: B. No
Explanation: A site collection administrator cannot manage SharePoint Online tenant settings as these settings can only be managed by a Global administrator or SharePoint administrator.
True/False: All SharePoint Online tenant settings are accessible through the SharePoint admin center.
- True
- False
Answer: True
Explanation: The SharePoint admin center is where administrators can manage all SharePoint Online tenant settings.
Interview Questions
What are site collections in SharePoint Online?
Site collections are groupings of websites under a common top-level site that have the same owner and share administration settings, such as permissions.
How do you create a site collection in SharePoint Online?
You can create a site collection in SharePoint Online from the SharePoint admin center by going to Active sites > Create > Private Site Collection, and then fill in the necessary information.
What is tenant in SharePoint Online?
A SharePoint Online tenant is a separate instance of SharePoint Online, typically owned by a company or organization. It is where the SharePoint sites for that organization are hosted.
How do you manage settings for a SharePoint Online tenant?
You manage settings for a SharePoint Online tenant by using the SharePoint admin center. Here, you can manage site collections, check storage metrics, manage apps, and more.
What is the SharePoint Online Management Shell?
The SharePoint Online Management Shell is a Windows PowerShell module that allows you to manage your SharePoint Online subscription in the Office 365.
How can you manage SharePoint Online settings using PowerShell?
In order to manage SharePoint Online settings using PowerShell, you would first need to install the SharePoint Online Management Shell, and then execute the necessary PowerShell commands to manage the settings.
Where can you find the Recycle bin in SharePoint Online?
The Recycle Bin can be found on the left-hand navigation area of the SharePoint site. It is used to store and recover deleted items within a site collection.
How can you manage the sharing settings in SharePoint Online?
Sharing settings can be managed in SharePoint Online via the SharePoint Admin Center, where you can create sharing links, change the default link type, limit sharing by domain, and more.
What is the purpose of external sharing in SharePoint Online?
External sharing in SharePoint Online allows users to share documents or site collections, instead of an entire site, with people outside the organization. This can be managed and monitored via the SharePoint and OneDrive admin center.
How can you change the storage limit of a SharePoint Online site collection?
To change the storage limit of a SharePoint Online site collection, go to the SharePoint admin center, select the site, click on Storage, and then enter your desired storage quota.
What is a document library in SharePoint Online and how is it used?
A document library in SharePoint Online is a location on a site where you can upload, create, update, and collaborate on files with team members. It provides a convenient way of grouping related files and managing them in a centralized way.
How can you turn on versioning in a SharePoint Online document library?
To turn on versioning in a SharePoint Online document library, go to the library settings, select Versioning settings, and then select the option to create a version each time a file is edited.
What is the use of multilingual features in SharePoint Online?
The multilingual features in SharePoint Online allow site owners to create multilingual communication sites, pages, and news posts. With these features, content can be translated into multiple languages, widening the reach to more users.
How can SharePoint Online site usage be tracked and reviewed?
SharePoint Online site usage can be tracked and reviewed from the site usage page, which is accessed from the settings menu. This provides information regarding site visits, popular content, storage usage, among others. The Microsoft 365 admin center can also provide more detailed usage analytics across all SharePoint Online sites.
How do you enable or disable features in a SharePoint site collection?
To enable or disable features in a SharePoint site collection, go to the site settings page, then under the Site Collection Administration section, click on Site collection features. Here, you can choose to activate or deactivate specific features.
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