In the process of managing Microsoft Teams effectively as per the prerequisites of the MS-700 Managing Microsoft Teams exam, you need to understand how to archive, delete, or unarchive one or more teams. These actions will assist in organizing your work environment and ensuring teams’ responsiveness.
Archiving Teams
Archiving a team in Microsoft Teams allows you to essentially put a team on hold. It’s beneficial in situations where projects get completed or activities get paused. All the team’s data, files, and information remain in place but the team is no longer active, thus not showing up in daily team listings and not allowing any new conversations or changes to happen.
To archive a team, you go to the admin center of Microsoft Teams, select ‘Teams’, choose the team you want to archive, click ‘More options’ and then click on ‘Archive team’.
Deleting Teams
Sometimes, you may find it necessary to delete a team. Deletion should be exercised when you are certain that the team will not be needed in the future. As an example, a project team that has acquitted its role and won’t be required again would be a perfect candidate for deletion.
To delete a team, you go to the admin center, select ‘Teams’, choose the team you want to delete, click ‘More options’ and then click on ‘Delete team’. Note that this will permanently erase all the data, history, information, and settings of the team.
Steps for Archiving and Deleting Teams for comparison:
| Steps | Archiving Team | Deleting Team |
|---|---|---|
| 1 | Go to Microsoft Teams admin center | Go to Microsoft Teams admin center |
| 2 | Select ‘Teams’ | Select ‘Teams’ |
| 3 | Pick the Team you want to archive | Pick the Team you want to delete |
| 4 | Click on ‘More options’ | Click on ‘More options’ |
| 5 | Click on ‘Archive team’ | Click on ‘Delete team’ |
Unarchiving Teams
In circumstances where you may want to reactivate an Archived team, you can choose to unarchive a team. This will restore the team to its active status, allowing members to resume conversations, alter files, and carry out other tasks.
For unarchiving, go to the admin center, select ‘Teams’, pick the team you want to unarchive, click ‘More options’ and then click on ‘Restore team’.
While juggling with archiving, deleting, and unarchiving teams in Microsoft Teams, thinking carefully before carrying out any action is key. This is because each method provides different outcomes and is suitable for varying scenarios.
Understanding how to archive, unarchive and delete Teams in Microsoft Teams is an essential part of training for the MS-700 Managing Microsoft Teams exam. And successful mastery of these methods will not only help in passing the exam but also in effective Team management in real-life applications.
Practice Test
True or False: Deleting Microsoft Teams is an irrecoverable action.
- True
- False
Answer: False
Explanation: Deleted Teams are recoverable from the Teams admin center within 30 days of deletion.
Multiple Select: To manage teams in Microsoft Teams, which of the following roles are needed?
- a. Global admin
- b. Teams Service admin
- c. Teams Communications admin
- d. Teams Devices admin
Answer: a, b, c
Explanation: These three roles (Global admin, Teams Service admin, and Teams Communications admin) have permissions to manage teams.
True or False: You can unarchive a team at any time after archiving it.
- True
- False
Answer: True
Explanation: Archiving a team makes it read-only, but it can be unarchived at any time to return it to its original state.
Which of the following is not a step in deleting one or more teams in Microsoft Teams?
- a. From the admin center, go to Teams
- b. Select the team you want to delete
- c. Click Archive
- d. Click Delete
Answer: c
Explanation: The Archive action does not delete a team. It only makes it read-only.
True or False: You can archive multiple teams at one time.
- True
- False
Answer: False
Explanation: Microsoft Teams currently doesn’t support the option to archive multiple teams at one time.
Which of the following roles cannot manage teams in Microsoft teams?
- a. Global admin
- b. Teams Devices admin
- c. Teams Service admin
Answer: b
Explanation: The Teams Devices admin role doesn’t provide permissions to manage teams.
True or False: When you delete a team, it also deletes data associated with the team.
- True
- False
Answer: True
Explanation: When a Team is deleted, all data associated with it, including channels, conversations, files, and tabs, gets deleted.
Can Teams Service admin, recover deleted Teams?
- Yes
- No
Answer: Yes
Explanation: Teams Service admin has permissions to recover any teams that were deleted within the past 30 days.
True or False: Once a team is unarchived, it can’t be archived again.
- True
- False
Answer: False
Explanation: There’s no limit to archiving and unarchiving a team. A team can be archived and unarchived repeatedly.
Multiple select: Which of the following can be performed from Microsoft Teams admin center?
- a. Create a team
- b. Recover a deleted team
- c. Archive a team
- d. Delete a team
Answer: b, c, d
Explanation: Microsoft Teams admin center allows admins to archive, delete, and recover a team. However, creating a new team is done through the Microsoft Teams application, rather than from the admin center.
Interview Questions
How can you archive a team in Microsoft Teams?
In Microsoft Teams, you archive a team by going to the team’s name in the list and clicking ‘More options’. Then, select ‘Archive’ from the dropdown menu.
What happens when a team is archived in Microsoft Teams?
Archiving a team in Microsoft Teams makes it read-only. That means you and your team can still view historic content such as conversation history and files but you can’t make changes or add new content.
Can you delete a team that is currently archived in Microsoft Teams?
Yes, it’s possible to delete a team that is currently archived in Microsoft Teams. You need to first unarchive it and then you can delete it.
How can you unarchive a team in Microsoft Teams?
In Microsoft Teams, you can unarchive a team by navigating to the archived teams list under ‘Manage teams’, clicking ‘More options’ and then selecting ‘Restore team’ from the dropdown menu.
What happens when you unarchive a team in Microsoft Teams?
When you unarchive a team in Microsoft Teams, it becomes fully functional again, meaning you and your team members can once again post new messages, add files, and make other changes.
If you delete a team in Microsoft Teams, can you recover it?
If you delete a team in Microsoft Teams, for a certain period of time it is recoverable from the Teams admin center. After this period, the team is permanently deleted.
What is the purpose of the “Delete” option for a team in Microsoft Teams?
The ‘Delete’ option in Microsoft Teams allows administrators to completely remove a team and all its content, which includes channels, posts, files, and more.
How can you delete a team in Microsoft Teams?
To delete a team in Microsoft Teams, go to the team name in your team’s list and click on ‘More options’. Then, select ‘Delete the team’ from the dropdown menu.
Is there any option to archive, delete, or unarchive multiple teams at once in Microsoft Teams?
No, currently Microsoft Teams doesn’t support archiving, unarchiving, or deleting multiple teams at once. These actions need to be done individually for each team.
As an administrator, why might you choose to archive a team instead of deleting it?
Archiving a team preserves historical data that may be needed for reference, while preventing any further changes. It provides an option for the team to be ‘re-awoken’ in the future if necessary, without losing any history.
Who in Microsoft Teams has the permissions to archive or delete a team?
Only owners can archive a team. Deletion of teams can be limited by team owners or IT administrators.
What happens to the team conversations when you delete a team in Microsoft Teams?
When you delete a team in Microsoft Teams, all conversational history will be permanently deleted and is not recoverable.
What is the maximum number of teams that can be recovered after deletion?
There is no limit to the number of teams that can be recovered after deletion. Recoverable teams are held for 30 days, after which they are deleted permanently.
What happens to the files when you delete a team in Microsoft Teams?
Files are held in SharePoint Online and are also recoverable for a period of 30 days, after this period they will be permanently deleted.
What happens to the channel chats when you archive a team in Microsoft Teams?
When a team is archived, the data remains intact but becomes read-only. This means you can still access the chats, files, and other data, but you can’t make new posts or changes.
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