Advanced lifecycle management is a crucial feature in Microsoft Teams, enabling administrators to create, manage, and archive teams effectively. However, implementing such a feature requires understanding the appropriate licensing. Moving forward in your MS-700 Managing Microsoft Teams exam preparation, let’s delve into the relevant licenses that enable advanced lifecycle management of Teams.
It’s imperative to remember that Microsoft Teams is a part of Office 365 and licensed on a subscription basis. Without the right license, you may be unable to utilize different features to their greatest potential.
Licenses for Basic Management Rights
For the basic team management rights, like creating a team, adding members, managing permissions, and configuring channels within the team, the following licenses are required:
- Office 365 Business Essentials or Business Premium.
- Office 365 E1, E3, or E5.
- Office 365 A1, A3, or A5 (for Education)
- Office 365 F1 (for Firstline workers)
Licenses for Advanced Management Features
To utilize the advanced Team lifecycle management features, the following licenses are required:
- Advanced Threat Protection (ATP) Plan 2: With this, admins can benefit from Office 365 Safe Links and Safe Attachments functionalities. These features help to safeguard Teams from harmful attachments and links that may be sent in conversations.
- Azure AD Premium Plan 1 and Plan 2: They provide additional security and compliance features. Plan 1 provides access to dynamic groups, conditional access, self-service password resets, and more. Plan 2 further includes identity protection and privileged identity management.
- Office 365 E5 or Advanced Compliance Add-on: These licenses enable admins to apply information barriers, which prevents specified groups of users from communicating with each other in Teams.
Tables listed below provide the comparison for clarity:
| Licensing for Basic Management Rights | ✔ |
|---|---|
| Office 365 Business Essentials/Premium | ✔ |
| Office 365 E1, E3, or E5 | ✔ |
| Office 365 A1, A3, or A5 (for Education) | ✔ |
| Office 365 F1 (for Firstline workers) | ✔ |
| Licensing for Advanced Management Features | ✔ |
|---|---|
| Advanced Threat Protection (ATP) Plan 2 | ✔ |
| Azure AD Premium Plan 1 and Plan 2 | ✔ |
| Office 365 E5 or Advanced Compliance Add-on | ✔ |
To choose the licensing that best fits your requirements, you should determine which functionalities are most crucial for your business setting.
For instance, an education institution might need basic management rights featured in Office 365 A1, A3, or A5. A corporate setting with higher security requirements may require the comprehensive security features provided in Office 365 E5 coupled with the Azure AD Premium Plan 2.
In sum, identifying the appropriate license enables organizations to maximize their advanced lifecycle management of Teams and empower efficient workflows, secure communication environments, and comprehensive functionality in their settings. This understanding is an essential factor in your preparation for the MS-700 Managing Microsoft Teams exam.
I hope this post gives you a clear perspective on the licenses required for advanced lifecycle management set-up for Teams and helps in setting your exam prep roadmap to success in MS-700!
Practice Test
True or False: You can manage licenses for Microsoft Teams in the Microsoft 365 admin center.
- True
- False
Answer: True.
Explanation: In the Microsoft 365 admin center you have an overview of all active user licenses for Teams and other Microsoft 365 services.
True or False: To start using Teams, each user needs a license.
- True
- False
Answer: True.
Explanation: Every user requires a license to use Microsoft Teams. This can either be a part of an organization-wide license or a stand-alone license.
Which of the following are types of licenses you may use for Microsoft Teams?
- a. Free
- b. Enterprise (E1, E3, E5)
- c. Education (A1, A3, A5)
- d. Government (G1, G3, G5)
Answer: a, b, c, d.
Explanation: Microsoft Teams offers different types of licenses depending on the needs of the organization. There’s a free version of Teams, and several types of enterprise, education, and government licenses.
True or False: You can assign licenses to multiple users at the same time using security groups.
- True
- False
Answer: True.
Explanation: Admins can use security groups to assign licenses to multiple users at once, making it easier to manage teams at scale.
True or False: Microsoft Teams doesn’t need a SharePoint Online license to create a team.
- True
- False
Answer: False.
Explanation: A SharePoint Online license is necessary to create a team in Microsoft Teams, as each new team requires the creation of a new SharePoint Online site.
True or False: If you remove a license from a user in the Microsoft 365 admin center, that user no longer has access to Teams.
- True
- False
Answer: True.
Explanation: When you remove a license from a user, that user loses permissions to that service. They would consequently lose the ability to log in, create, or participate in teams.
From the following, which is not a method for managing licenses in the Microsoft 365 admin center?
- a. Active Users page
- b. Billing page
- c. OneNote page
- d. Licenses page
Answer: c. OneNote page
Explanation: OneNote page is not a location where licenses can be managed. Licenses in the Microsoft 365 admin center are typically managed from Active Users, Billing, or Licenses page.
True or False: Microsoft Teams always requires a Microsoft 365 license.
- True
- False
Answer: False.
Explanation: You can use Teams for free without a Microsoft 365 license, but some advanced features might only be available with an assigned license.
True or False: Office 365 Education licenses are not applicable for Microsoft Teams.
- True
- False
Answer: False.
Explanation: Microsoft Teams is included in Office 365 Education licenses.
True or False: Microsoft Teams can be managed via PowerShell.
- True
- False
Answer: True.
Explanation: PowerShell can be used to manage Teams, including the assignment and removal of licenses.
Interview Questions
What is the main purpose of licensing for advanced lifecycle management in Microsoft Teams?
The main purpose of advanced lifecycle management licensing is to control and manage the lifecycle of Teams from creation, usage, archival to eventual deletion. This allows for the management of resources, ensuring compliance, and reducing risks associated with unmanaged teams.
What are Microsoft 365 licenses required for using advanced lifecycle management features in Microsoft Teams?
The Microsoft 365 E3 or E5 licenses are required to use advanced lifecycle management features in Microsoft Teams.
What capabilities does an E5 license provide for advanced lifecycle management in Microsoft Teams?
An E5 license provides capabilities such as automatic classification, smart import, and advanced threat protection alongside standard lifecycle management tools.
Who are the key users who should have proper licensing for advanced lifecycle management of teams?
The key users should be the Team owners and members, Global admins and Teams service admins who need to manage and control the team’s lifecycle.
Does the Microsoft 365 Business license provide access to advanced lifecycle management in Microsoft Teams?
No, advanced lifecycle management features require an E3 or E5 license.
What is the role of Azure Active Directory in licensing for advanced lifecycle management in Microsoft Teams?
Azure Active Directory manages access to services, including Microsoft Teams. It assigns and enforces licensing policies for Microsoft 365 or Office 365.
Is it possible to manage the lifecycle of teams without licensing for advanced lifecycle management?
Basic lifecycle management is possible with standard Microsoft Teams licenses, but for advanced features pertaining to lifecycle management like expiration policy and data governance, you need advanced licenses like E3 or E5.
How does licensing for advanced lifecycle management enhance security in Microsoft Teams?
Advanced lifecycle management licensing can provide features such as advanced threat protection, data loss prevention and enhanced auditing and reporting, all of which enhance the security of teams.
Why is it necessary to keep track of licenses for advanced lifecycle management in Microsoft Teams?
Keeping track of licenses is necessary for compliance, to ensure all team members have the necessary features and capabilities, to control costs, and for reporting and auditing purposes.
What happens when a user with an E3 license leaves the company, in terms of advanced lifecycle management in Microsoft Teams?
When a user leaves, their license typically gets revoked. Any Teams they owned should have new owners assigned to manage the team’s lifecycle. Their data can be accessed and managed based on the organization’s data retention policies.
Is it necessary for guest users to have advanced lifecycle management licensing in Microsoft Teams?
No, guest users do not need advanced lifecycle management licenses. Their access and activities in Teams are managed by the organization’s existing licenses.
How does licensing for advanced lifecycle management support privacy and compliance in Microsoft Teams?
Advanced lifecycle management licensing allows for data loss prevention, information barriers, retention policies, eDiscovery and audit logs, all of which support privacy and compliance guidelines.
How does advanced lifecycle management licensing benefit the end-users in Microsoft Teams?
Advanced lifecycle management licensing provides end-users with expanded capabilities, better security, and features that enhance their productivity and collaboration within Teams.
How does licensing for advanced lifecycle management in Teams aid with data governance?
Licensing for advanced lifecycle management helps with data governance by providing access to features like retention policies, sensitivity labels, and eDiscovery to manage and protect data.
What role do group expiration policies play in advanced lifecycle management for Teams?
Group expiration policies, available with advanced licensing, allow IT admins to set an expiration term for any Microsoft 365 group. When the group reaches its expiration, it will be deleted unless manually renewed, thus helping with cleanliness and data management in Teams.
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