When it comes to managing Microsoft Teams, especially in the context of an exam like MS-700, understanding how to handle guest access is critical. This includes being able to add, manage, and more importantly, remove these guests when necessary.
Guests in Microsoft Teams are external users who you invite to join your team. Having access to guest users in your Team helps foster collaboration with people outside your organization. However, there comes a time when you need to remove a guest from your Team for various reasons, such as leaving the project, potential security risks, or simply due to the end of a collaboration. This article will guide you on how you can accomplish this task.
Removing Guests from Microsoft Teams
Microsoft Teams allows team owners to remove guests anytime. Here are the steps to do so:
- On the left side of Teams, click “Teams”, then select the team with the guest you want to remove.
- Click “More options” (that’s the … button) just next to the team name and then click “Manage team”.
- On the Members tab, find the guest’s name.
- Click the “X” to the far right of the guest’s name to remove them.
It’s important to note that only team owners can remove guests from a team.
Removing Guests from Active Directory (For IT Admins)
To remove a guest completely from your company’s Directory, you would need administrative privileges:
- Sign into the Microsoft 365 admin center.
- Choose “Active Users” from the Dashboard.
- Choose “Guest users”.
- Select the guest user who you want to remove and then click on Delete a User.
By following the steps above, you can remove guests from the Active Directory, which in return will remove them from all the teams they were part of.
Azure Active Directory B2B Collaboration
If you have more than just a few guests and want to manage them at scale or programmatically, Microsoft offers a solution through Azure Active Directory B2B collaboration.
Azure AD B2B allows you to invite and manage external users, providing tools for bulk additions, removals, and updates using PowerShell.
For example, to remove a guest user using PowerShell, use the following cmdlet:
Remove-MsolUser -UserPrincipalName user@domain.com
This command will immediately remove the specified guest user from your Azure AD B2B. You’ll need to replace user@domain.com with the email of the guest user you’d like to remove.
Conclusion
Removing guests from your Microsoft Teams can help ensure the integrity and security of your organization’s Microsoft Teams environment. Whether you are doing it from Microsoft Teams, the Microsoft 365 admin center, or using Azure AD B2B Collaboration, the key is to remember that both team owners and IT Admins have roles to play in managing guests.
This is a relevant and quite extensive topic for MS-700 as managing external and guest users implies knowing how to add and remove them as needed. It’s just a small part of managing an efficient and secure Teams environment.
Practice Test
True or False: Only team owners have the ability to remove guests from a team in Microsoft Teams.
- True
- False
Answer: True
Explanation: In Microsoft Team, only the team owners have the ability to manage the team members, including the ability to remove guests.
Which of the following can remove guests from a team in Microsoft Teams?
- A. Team Owner
- B. Team Member
- C. Microsoft Teams Admin
- D. Any of the above
Answer: D. Any of the above
Explanation: While a team owner typically handles member management, a Microsoft Teams Admin also has the necessary permissions to remove guests from a team if necessary.
True or False: When a guest is removed from a team in Microsoft Teams, they will no longer have access to any chats, files, or other information in the team.
- True
- False
Answer: True
Explanation: When a guest is removed from a team, they no longer have access to any information or resources within that team, ensuring privacy and data security.
What should a MS-700 candidate know about removing guests from a chat in Microsoft Teams?
- A. Guests can be removed at any time
- B. Removing a guest from a chat does not remove them from the team
- C. Only the original inviter can remove the guest
- D. Removed guests will still have access to chat history
Answer: B. Removing a guest from a chat does not remove them from the team
Explanation: A guest removed from a chat will still be a part of the team unless specifically removed from there too.
When a guest is removed from a team, what happens to their activity history?
- A. It goes with them
- B. It remains with the team
- C. It is deleted
- D. It is transferred to the team owner
Answer: B. It remains with the team
Explanation: The activity history of a guest in a team remains with the team even after the guest is removed, and can be accessed by team members.
True or False: Team guests can remove themselves from the team in Microsoft Teams.
- True
- False
Answer: False
Explanation: A team guest cannot remove themselves from a team on Microsoft Teams. This task is typically performed by the team owners or admins.
In Microsoft Teams, who can change guest permissions?
- A. Team owner
- B. Team member
- C. Microsoft Teams Admin
- D. The guest themselves
Answer: A. Team owner
Explanation: Only the Team Owner has the privilege to set and change guest permissions.
In Microsoft Teams, a guest who has been removed from a team can be invited back by:
- A. The Microsoft Teams Admin
- B. A team member
- C. The guest themselves
- D. Any of the above
Answer: A. The Microsoft Teams Admin
Explanation: The Microsoft Teams Admin has the ability to re-invite guests who have been removed from a team.
True or False: When a guest is removed, it does not affect their original Microsoft 365 account.
- True
- False
Answer: True
Explanation: Removing a guest from a team doesn’t affect their Microsoft 365 account. They can still access their own resources and any other teams they’re a member of.
Which of the following is a valid reason to remove a guest from a team?
- A. To reassign them to a new team
- B. To prevent them from accessing sensitive data
- C. They are no longer associated with the project
- D. All of the above
Answer: D. All of the above.
Explanation: All of these are valid reasons to remove a guest from a Microsoft Teams group. The ability to manage guests ensures that only the appropriate individuals have access to the data and resources of a team.
Interview Questions
1. How can you remove a guest from a team in Microsoft Teams?
To remove a guest from a team in Microsoft Teams, go to the team’s settings, select the guest you want to remove, and click on “Remove guest.”
2. Can regular team members remove guests from a team in Microsoft Teams?
No, regular team members cannot remove guests from a team in Microsoft Teams. Only team owners or administrators have the permission to remove guests.
3. What happens when a guest is removed from a team in Microsoft Teams?
When a guest is removed from a team in Microsoft Teams, they lose access to the team’s channels, files, conversations, and any associated apps or resources.
4. Is there a way to review the list of guests in a team in Microsoft Teams?
Yes, you can review the list of guests in a team by going to the team’s settings, selecting “Manage team,” and then viewing the list of guests in the “Members” tab.
5. Can guests voluntarily leave a team in Microsoft Teams on their own?
Yes, guests can voluntarily leave a team in Microsoft Teams on their own by selecting the team, clicking on their profile picture, and choosing the option to leave the team.
6. How can team owners manage guest access permissions in Microsoft Teams?
Team owners can manage guest access permissions by going to the team settings, selecting “Guest permissions,” and adjusting settings related to guest capabilities within the team.
7. What notification is sent to a guest when they are removed from a team in Microsoft Teams?
When a guest is removed from a team in Microsoft Teams, they receive a notification informing them that they have been removed from the team.
8. Can guests access the team’s chat history after being removed from a team in Microsoft Teams?
No, guests cannot access the team’s chat history or any other team resources after being removed from a team in Microsoft Teams.
9. Are there reporting capabilities available for tracking guest activity in Microsoft Teams?
Yes, Microsoft Teams provides reporting capabilities that allow administrators to track guest activity, including guest membership and access to various teams.
10. Can guests be re-invited to join a team after being removed in Microsoft Teams?
Yes, team owners or administrators can re-invite guests to join a team after they have been removed in Microsoft Teams by sending them a new invitation.
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