Microsoft 365 admin center and other associated admin centers offer a myriad of reports aimed at helping administrators manage and monitor their Microsoft 365 environment. These reports generate valuable insights and operational data to track resources usage, monitor safety and security, and overall performance of the Microsoft 365 services. They provide a deep-dive analysis of systems offering you the necessary tools to make informed decisions.
Let’s take a closer look at some of these reports.
Microsoft 365 Admin Center Reports
- Usage Reports: These provide insights into how users use Microsoft 365 services. It helps admins identify which services are commonly utilized and pinpoint areas of low engagement.
- Email Activity Reports: This allows admins to view details about email activity, specifying the number of sent and received emails, and the amount of active users.
- Office Activations Reports: This report indicates which users have activated their Office subscription on devices.
- SharePoint Site Usage Reports: These reports give an overview of SharePoint site activities, such as the total number of files, active files, and storage used.
- Teams Usage Reports: Teams reports provide insights on metrics like how many users are actively participating in teams, channels, and chats.
- Security and Compliance Reports: These reports help track file and folder activities and provide information about data loss prevention, eDiscovery cases, and more.
Exchange Admin Center Reports
- Mail Flow Reports: These give an overview of all mail flowing into and out of your organization.
- DLP Policy Reports: DLP reports show the administrator information about data loss prevention policy matches, overrides, false positives, and many more details.
- Delivery Reports: Delivery reports allow administrators to search email delivery information among users in their organization.
SharePoint Admin Center Reports
- Active sites: This report gives you a snapshot of sites that are actively being used in your organization.
- Shared Externally: This report shows which sites have content shared with external users.
- Storage and Archive: This report shows usage of storage over time, storage allocation, and the amount of content stored in each site collection.
Each of the mentioned admin centers offers its own unique set of reports, providing the necessary insights to administrators about the organization’s Microsoft 365 operations and its trends. Understanding, analyzing, and utilizing these reports will enable organizations to make the most out of their Microsoft 365 deployment while ensuring optimal resource utilization, efficiency, and security.
It’s important to note that to access and interpret these reports efficiently, the administrator must have the necessary permissions and a good understanding of Microsoft 365 features and their usage. Familiarity with the Microsoft 365 admin center and the associated admin centers is also essential for getting the most out of these reporting tools. Studying for and passing the MS-900 Microsoft 365 Fundamentals exam could be beneficial. The exam covers this content and ensures the administrators are well-equipped to handle their Microsoft 365 operations.
Practice Test
True or False: The Microsoft 365 Admin center houses all the reports for the services in Microsoft
- Answer: False
Explanation: The Microsoft 365 Admin center provides a central place for accessing and managing common things like users, groups, billing, and support, but not all reports are available there. Some service-specific reports are available in their respective admin centers.
In Teams admin center, you can get reports related to:
- A. Team messaging activities
- B. Team meeting activities
- C. Call quality
- D. All of the above
Answer: D. All of the above
Explanation: The Team admin center in Microsoft 365 offers all these reports providing insights about team messaging, meeting activities, and call quality.
The Skype for Business admin center offers reports related to:
- A. Usage
- B. Active users
- C. Call quality
- D. None of the above
Answer: D. None of the above
Explanation: Reports related to Skype for Business are no longer available in Skype for Business admin center as Skype for Business has been replaced with Microsoft Teams.
True or False: The Security and Compliance center in Microsoft 365 provides reports related to data loss prevention and audit logs.
- Answer: True
Explanation: The Security and Compliance center in Microsoft 365 contains reports related to data loss prevention, audit logs, and other activities related to security and compliance.
The Exchange Admin center provides reports related to:
- A. Email activities
- B. Protection status
- C. Mailbox usage
- D. All of the above
Answer: D. All of the above
Explanation: The Exchange Admin center offers all these reports providing insights about email activities, protection status, and mailbox usage.
Which admin center does not provide user activity and usage reports?
- A. Microsoft 365 Admin Center
- B. Teams Admin Center
- C. SharePoint Admin Center
- D. Defender Admin Center
Answer: D. Defender Admin Center
Explanation: Defender Admin Center in Microsoft 365 provides reports related to security but does not provide user activity and usage reports.
True or False: In the Microsoft 365 Admin center, the Active Users report provides information about the users in your organization who have been assigned a product license.
- Answer: True
Explanation: The Active Users report in the Microsoft 365 Admin center provides exactly this kind of information.
The ‘Email activity’ report is available in which admin center?
- A. Microsoft 365 Admin center
- B. Teams admin center
- C. SharePoint admin center
- D. Exchange admin center
Answer: D. Exchange admin center
Explanation: The ‘Email activity’ report providing information about email usage is available in the Exchange admin center.
The ‘OneDrive for Business usage’ report can be found in:
- A. Microsoft 365 Admin center
- B. SharePoint admin center
- C. OneDrive admin center
- D. Teams admin center
Answer: A. Microsoft 365 Admin center
Explanation: The ‘OneDrive for Business usage’ report is available under reports in Microsoft 365 Admin center.
True or False: The SharePoint Admin center provides reports on the storage used by each site collection.
- Answer: True
Explanation: The SharePoint Admin center in Microsoft 365 provides reports about storage, among other insights about SharePoint usage.
Microsoft 365 Admin center cannot generate reports related to:
- A. Office activations
- B. Yammer usage
- C. Microsoft Teams user activity
- D. None of the above
Answer: D. None of the above
Explanation: The Microsoft 365 Admin center can generate all the above mentioned reports making it a versatile place for report generation.
True or False: The Teams live event usage report can be generated through the Microsoft 365 Admin center.
- Answer: True
Explanation: The Microsoft 365 Admin center provides a Teams live event usage report that gives an overview of all the live events held in the organization.
The Protection status report can be viewed in:
- A. Microsoft 365 Admin center
- B. Exchange admin center
- C. Defender admin center
- D. SharePoint admin center
Answer: B. Exchange admin center
Explanation: The Protection status report that displays information about malware and spam can be viewed in the Exchange admin center.
The ‘Mailbox usage’ report provides information about:
- A. How much mailbox storage is used by users
- B. How much OneDrive storage is used by users
- C. How much SharePoint storage is used by users
- D. How much Teams storage is used by users
Answer: A. How much mailbox storage is used by users
Explanation: The ‘Mailbox usage’ report in the Exchange admin center shows detailed information about how much mailbox storage is used by users in an organization.
True or False: The Usage reports in the Microsoft 365 Admin center provide details about how users in your organization use Microsoft 365 services.
- Answer: True
Explanation: The Usage reports in the Microsoft 365 Admin center provide exactly this kind of information, including information about which services are used most, from what devices, and more.
Interview Questions
What reports are available in the Microsoft 365 Admin center?
The reports available in the Microsoft 365 Admin center include usage reporting, active users reporting, email activity reporting, and security and compliance reporting.
How can you access the reports in the Microsoft 365 Admin center?
You can access the reports in the Microsoft 365 Admin center by signing in to the admin center, selecting the Reports tab, and then choosing the specific report you want to view.
What information does the usage reporting in the Microsoft 365 Admin center provide?
The usage reporting in the Microsoft 365 Admin center provides information on the number of active users, their activities, and the usage of various Microsoft 365 services like Exchange, SharePoint, and Teams.
What type of information is included in the active users reporting in the Microsoft 365 Admin center?
The active users reporting in the Microsoft 365 Admin center includes information on the number of active users, their login activities, and the devices they use to access Microsoft 365 services.
How does the email activity reporting in the Microsoft 365 Admin center help administrators?
The email activity reporting in the Microsoft 365 Admin center helps administrators track email usage, monitor email traffic trends, and identify potential security threats related to emails.
What does the security and compliance reporting in the Microsoft 365 Admin center focus on?
The security and compliance reporting in the Microsoft 365 Admin center focuses on providing insights into security-related events, compliance status, and potential risks within the Microsoft 365 environment.
Apart from the Microsoft 365 Admin center, where else can administrators access reports?
Administrators can also access reports in other admin centers like the Security & Compliance Center, Exchange Admin Center, SharePoint Admin Center, and Microsoft Teams Admin Center.
What kind of reports are available in the Security & Compliance Center?
The reports available in the Security & Compliance Center include reports on data loss prevention, threat management, information governance, and auditing.
How does the Exchange Admin Center assist administrators in managing email-related reports?
The Exchange Admin Center provides administrators with email-related reports such as mailbox usage, mail flow statistics, message trace, and email protection reports for better email management.
What type of reports can administrators access in the SharePoint Admin Center?
In the SharePoint Admin Center, administrators can access reports related to site usage, activity, sharing, and storage metrics to monitor and manage SharePoint sites effectively.
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