Power BI is a suite of business analytics tools by Microsoft that analyze data and share insights. With Power BI, enterprises can effectively monitor their business and get swift answers through rich dashboards available across all devices. To certify or promote Power BI content means to make it official, trustworthy, and accessible within an organization. This post will walk you through the process and requirements of promoting and certifying Power BI content, in relation to the PL-300 Microsoft Power BI Data Analyst exam.
Preparing for the PL-300 Exam
When getting prepared for the PL-300 Exam, understanding how to certify and promote Power BI content is essential. Power BI content includes dashboards, reports, and datasets that you create or those shared with you. Certifying and promoting this content increases its visibility and assures users of its accuracy and reliability.
Promoting Power BI Content:
Promotion of Power BI content allows content creators to mark a dataset, report, dashboard, or app as promoted. By doing this, the content becomes more visible to others in the organization through an explicit ‘Promoted’ section on the home page, the shared with me page, and search results. Here is how the process works:
- Select the ellipses (…) next to the content you want to promote.
- Click on ‘Settings’ and then select ‘Promote’.
- Provide a description and rationale for why you’re promoting the content, and click ‘Apply’.
- You will see a promoted icon next to your content, making it more visible to others in your organization.
Certifying Power BI Content:
Certification is a higher level of endorsement than promotion. Certified content possesses an icon on its tile on the home page, in workspace content lists, settings, search results, and lineage view. Certification can only be granted by someone in a Power BI admin role or assigned the power to certify content. Here’s how to certify content:
- Select the ellipses (…) next to the content you want to certify.
- Click on ‘Settings’ and then select ‘Certify’.
- Provide a description and justification for why you’re certifying the content, and click ‘Apply’.
- Your content now has a certified icon, enhancing its credibility and visibility.
It’s important to note that Power BI applies some requirements for content to be certifiable. For instance, the content must be in a workspace (not My Workspace), viewed at least ten times within the last month, and been promoted.
Comparison Between Certified and Promoted Content:
| Certified Content | Promoted Content | |
|---|---|---|
| Visibility | High | Moderate |
| Endorsement Level | High (Admin Only) | Moderate |
| Usage Requirement | 10 views/month | N/A |
| Workspaces Requirement | Excludes My Workspace | Excludes My Workspace |
Your understanding of promoting and certifying Power BI content is a step closer to acing the PL-300 Exam as a Power BI Data Analyst. Remember, having officially endorsed, reliable data content is crucial for decision-making in any organization. Hence, promoting and certifying content is a way of building trust throughout your organization.
Practice Test
True or False: The Power BI service automatically promotes content to the app workspace.
- A. True
- B. False
Answer: B. False
Explanation: The Power BI service does not auto-promote content. It requires manual action from a user with the necessary permissions to move content to the app workspace.
Which of these is not a function of using Power BI to certify datasets?
- A. Enhance trust in dataset quality
- B. Endorse dataset usage
- C. Block dataset usage
- D. Identify authoritative datasets
Answer: C. Block dataset usage
Explanation: Certifying datasets in Power BI enhances trust, endorses usage, and helps identify authoritative datasets. It doesn’t block dataset usage.
True or False: Power BI certification requires an endorsement by an individual with the necessary permissions.
- A. True
- B. False
Answer: A. True
Explanation: Endorsing a content for Power BI certification requires someone with the required permissions to endorse it.
What does promoting a dataset in Power BI achieve?
- A. It adds the dataset to the certificate pool
- B. It makes the dataset available to all users
- C. It recommends the dataset for use in reports
- D. It validates the dataset’s reliability
Answer: C. It recommends the dataset for use in reports
Explanation: Promoting a dataset in Power BI serves to recommend it for use in generating reports.
Which of the following are ways to filter the datasets in Power BI? (Select all that apply)
- A. By Certification
- B. By Date
- C. By Name
- D. By Usability Score
Answer: A. By Certification, B. By Date, C. By Name
Explanation: In Power BI, datasets can be filtered by certification, date, and name. Usability score, however, is not a filter criteria.
True or False: Only owners of the content can promote or certify it.
- A. True
- B. False
Answer: B. False
Explanation: Power BI administrators and members of the workspace the content is shared with can also promote or certify it.
What does the endorsement setting “Default” mean in Power BI?
- A. The data has been certified
- B. The data has been promoted
- C. The data has not been endorsed
- D. The data has been validated
Answer: C. The data has not been endorsed
Explanation: The “Default” endorsement setting in Power BI indicates that the content has not been endorsed, i.e., neither promoted nor certified.
Under which of the following conditions can content in Power BI be certified? (Select all that apply)
- A. It has been promoted
- B. It has a calculated column
- C. It has a dataflow
- D. It’s in a workspace in Power BI Premium
Answer: A. It has been promoted, D. It’s in a workspace in Power BI Premium
Explanation: For dataset to be certified, it must be promoted and reside within a workspace allocated to Power BI Premium.
True or False: Endorsement in Power BI isn’t necessary for content to be published.
- A. True
- B. False
Answer: A. True
Explanation: While endorsement can help promote and establish trust in content, it’s not a prerequisite for publishing that content.
What happens when a promoted report is updated in Power BI?
- A. The promotion is removed
- B. The report is automatically re-promoted
- C. The report is uncertified
- D. Users are notified of the update
Answer: A. The promotion is removed
Explanation: When a promoted report is updated in Power BI, the promotion is removed and it needs to be re-promoted.
Interview Questions
What is Power BI?
Power BI is a suite of business analytics tools by Microsoft that allows you to analyze data and share insights.
How does Power BI help in data analysis?
Power BI allows you to transform raw data into meaningful insights through interactive dashboards, reports, and visualizations.
Can you describe what promoting content in Power BI involve?
Promoting content in Power BI is a way of certifying that a dataset, report, or dashboard is correct, authoritative, and of high quality. It involves endorsing the content as a trusted source that can be relied upon for decision-making.
What is meant by certifying Power BI content?
Certifying Power BI content means granting a seal of approval to a dataset, confirming its accuracy and reliability. This is usually done by the Power BI administrator or data gatekeeper and informs users that the data is trustworthy and official.
Which Power BI feature allows collaborators to understand and interpret data the same way?
Data Lineage view in Power BI helps collaborators to understand and interpret data the same way.
Who can certify content in Power BI?
Only individuals with specific permissions, usually Power BI administrators or data gatekeepers, can certify content within Power BI.
Does promoting and certifying Power BI content ensure data governance?
Yes, promoting and certifying Power BI content ensures data governance as it confirms that the data is accurate, reliable, and adheres to the organization’s data policies.
What is one advantage of content certification in Power BI?
One advantage of content certification in Power BI is that it guides users towards certified datasets. This helps maintain consistency and reliability in reports and dashboards across the organization.
What happens to a dataset that has been certified in Power BI?
A dataset that has been certified in Power BI receives a certification badge. This badge appears in dataset discovery places like the datasets hub, lineage view, and dataset impact analysis making it easier to identify.
Can the certification of a dataset be revoked in Power BI?
Yes, the certification of a dataset can be revoked in Power BI by the Power BI administrator or the data owner.
What is the significance of the ‘Endorsed’ badge in Power BI?
The ‘Endorsed’ badge in Power BI signifies the datasets that are either promoted or certified, indicating that they are accurate and reliable.
Does certifying a dataset in Power BI change how it can be used?
No, certifying a dataset in Power BI does not change how it can be used. The certification only provides an assurance of the data quality and reliability.
Can all Power BI users certify content?
No, not all Power BI users can certify content. Only those individuals with specific permissions granted by the Power BI administrator can certify content.
What is data lineage in Power BI?
Data lineage in Power BI is a visual representation that helps users understand the data’s origins, transformations, and consumption across its entire lifecycle.
How is data quality ensured in Power BI?
Data quality in Power BI is ensured through diverse features such as data lineage, data profiling, and content endorsement (promoting and certifying content) that collectively help maintain consistency and reliability of data.
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