Practice Test

True/False: The requirements baseline refers to the final set of agreed-upon requirements between a project manager and stakeholders.

  • True
  • False

Answer: True

Explanation: A requirements baseline is the final set of mutually agreed requirements between stakeholders, which serves as the basis for further project development.

Which of the following is a decision-making technique commonly used to obtain sign-off on requirements baseline?

  • a) Sensitivity analysis
  • b) SWOT analysis
  • c) Consensus building
  • d) Competitive analysis

Answer: c) Consensus building

Explanation: Consensus building is a decision-making technique used to gain agreement from all stakeholders before project implementation.

Stakeholder consensus is needed in which of the following project phases?

  • a) Feasibility study phase
  • b) Risk analysis phase
  • c) Requirements sign-off phase
  • d) Quality control phase

Answer: c) Requirements sign-off phase

Explanation: Stakeholders need to agree on project requirements outlined in the requirements baseline before project implementation.

Is it necessary to obtain stakeholder approval for requirements baseline?

  • a) Yes
  • b) No

Answer: a) Yes

Explanation: Stakeholder approval ensures that everyone involved in the project agrees to the requirements baseline, which is crucial for project success.

True/False: The requirements baseline can be changed easily once it is approved by stakeholders.

  • True
  • False

Answer: False

Explanation: Once the requirements baseline is approved by stakeholders, it can only be changed through a formal change control process.

Stakeholder consensus is necessary for:

  • a) Changing the project manager
  • b) Resolving project conflicts
  • c) Sign-off on the requirements baseline
  • d) Changing project objectives

Answer: c) Sign-off on the requirements baseline

Explanation: Stakeholder consensus is necessary to obtain approval for the project’s requirements baseline.

In PMI-PBA, what does PBA stand for?

  • a) Project Business Analysis
  • b) Professional Business Approval
  • c) Professional in Business Analysis
  • d) Project Baseline Approval

Answer: c) Professional in Business Analysis

Explanation: In PMI-PBA, PBA denotes Professional in Business Analysis.

If sign-off on requirements baseline is not secured, It can result in:

  • a) Delays in project timelines
  • b) Stakeholder dissatisfaction
  • c) Project failure
  • d) All of the above

Answer: d) All of the above

Explanation: Lack of sign-off on requirements baseline can cause project delays, dissatisfaction among stakeholders, and can even lead to project failure.

True/False: Decision-making techniques may not be utilized for obtaining sign-off on requirements baseline.

  • True
  • False

Answer: False

Explanation: Decision-making techniques are beneficial and often necessary in obtaining sign-off on the requirements baseline.

Is it possible to proceed without a sign-off on the requirements baseline in a project?

  • a) Yes, always
  • b) No, never
  • c) Sometimes, depending on the circumstances
  • d) Only if there is consensus among most stakeholders

Answer: b) No, never

Explanation: It is important to secure a sign-off on the requirements baseline before proceeding with the project to ensure alignment and agreement among all stakeholders.

Interview Questions

What is the importance of obtaining sign-off on requirements baseline in the process of project management?

Obtaining sign-off on requirements baseline ensures that all the stakeholders are on the same page regarding the scope of the project. It also helps to prevent scope creep and manages expectations by solidifying what is expected to be delivered as a part of the project.

What are some decision-making techniques that can be used for obtaining sign-off on requirements baseline?

Some decision-making techniques that can be used include multi-criteria decision analysis, voting, facilitated workshops, and consensus building.

How can a Business Analyst facilitate stakeholder consensus in the requirement baseline sign-off process?

A Business Analyst can facilitate stakeholder consensus by ensuring that all stakeholders’ views are heard and considered, facilitating discussions to resolve disagreements, and mediating any conflicts.

What should a Project Manager do if stakeholders are not agreeing on the requirements baseline?

The Project Manager should facilitate discussions to find common ground, ensure all stakeholder views are considered, and use decision-making techniques like majority voting, consensus, or dictatorship if necessary.

What is a requirement baseline?

A requirement baseline is a snapshot of project requirements, which serves as a stable basis for development and further project activities. It also helps to evaluate project performance and possible changes.

What can happen if the requirements baseline is not signed-off?

If the requirements baseline is not signed-off, it could lead to confusion and disagreement later in the project. This could cause delays, unnecessary changes, and possible dissatisfaction among stakeholders.

What happens after the requirements baseline is signed-off?

After the requirements baseline is signed-off, the project moves to the execution phase where the work defined in the project management plan is performed to meet the project’s requirements.

What is the role of a facilitator in a decision-making process?

A facilitator’s role in the decision-making process is to guide the process impartially, ensuring that all parties are heard, that the process is participatory, open, and inclusive, and that a decision is reached that is accepted by all participants.

What is the purpose of using decision-making techniques in stakeholder approval?

Decision-making techniques help bring about an agreement amongst a diverse group of stakeholders. They prevent the imposition of decisions by a select few and encourage collaboration and involvement of all stakeholders.

What is Consensus Decision Making?

Consensus decision making is a group decision-making process that not only seeks the agreement of most participants but also to resolve or mitigate the objections of the minority to achieve the most agreeable decision.

When is a decision considered to have achieved ‘Consensus’?

A decision is considered to have achieved ‘consensus’ when all stakeholders find the final decision acceptable enough that they are committed to supporting it.

What are the best practices to facilitate stakeholder consensus during requirement baseline sign-off?

Some of the best practices include: ensuring open communication, involving all stakeholders in the decision-making process, using decision-making techniques effectively, and resolving disagreements promptly and equitably.

What happens when there is a change in requirements after the baseline has been signed-off?

If there is a change in requirements after the baseline has been signed-off, it needs to go through a change control process. The impact of the change on the project is analysed and a decision is made on whether to proceed with the change or not.

How can decision-making techniques help in achieving stakeholder approval?

Decision-making techniques can help in achieving stakeholder approval by providing a structured process for making decisions. This ensures that all stakeholders’ views are considered and that the final decision has the buy-in and support of all stakeholders.

What is the role of the PMI Professional in Business Analysis (PMI-PBA) in facilitating stakeholder consensus?

The PMI-PBA plays a crucial role in facilitating stakeholder consensus. They are responsible for ensuring that all stakeholders’ voices are heard, mediating any disagreements, and using their skills and tools to help the group arrive at a decision that everyone can support.

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