Practice Test

True/False: The Work Breakdown Structure (WBS) is not a relevant project document that may require updates during the project life cycle.

  • Answer: False

Explanation: The WBS is a significant project document that outlines deliverables and dependencies. It usually needs updates as projects progress and conditions change.

What is a primary source of information for updating relevant project documents?

  • a) Formal meetings
  • b) Informal meetings
  • c) Routine project audits
  • d) Status reports

Answer: d) Status reports

Explanation: Status reports provide regular updates on project progress, thereby providing valuable data to update project documents.

True/False: Issue logs and change logs are not elements that may require updates in project documents.

  • Answer: False

Explanation: Both issue logs and change logs are mandatory components that require regular updates, as they register ongoing issues and changes in the project.

In the project management process, which of the following documents are essential to update for successful project execution? (Multiple select)

  • a) Project schedule
  • b) Stakeholder register
  • c) Risk register
  • d) Project cost estimate
  • e) All of the above

Answer: e) All of the above

Explanation: All these documents are essential for successful project management. They require regular updates to reflect the project’s current state.

True/False: Risk management plan updates are unnecessary during the project life cycle.

  • Answer: False

Explanation: The risk management plan is a crucial document that requires updates to reflect changes in risk factors or any new risks identified during the project’s life cycle.

Which project document becomes less significant as the project progresses and therefore requires fewer updates?

  • a) Project Charter
  • b) Communication Plan
  • c) Risk Register
  • d) Project Schedule

Answer: a) Project Charter

Explanation: The Project Charter is a high-level document that does not usually require many updates once the project is underway.

True/False: The objective of updating the project documents is to maintain the accuracy and relevance of the data contained in them.

  • Answer: True

Explanation: Updating project documents ensures they accurately reflect the current project status and facilitates effective project management.

Which one is the least relevant to update during ongoing project execution?

  • a) Lessons learned register
  • b) Cost forecast
  • c) Resource plan
  • d) Quality Management Plan

Answer: a) Lessons learned register

Explanation: The lessons learned register is typically updated post-project, not during ongoing execution.

True/False: Documents that require updating should be modified by the relevant stakeholders only.

  • Answer: True

Explanation: Only the responsible stakeholders should update the documents to maintain the integrity of the information.

Which of the following stakeholders is less likely to need regular updates on project documents?

  • a) Project Manager
  • b) Sponsor
  • c) External Vendors
  • d) Team members

Answer: c) External Vendors

Explanation: External Vendors may not require frequent updates on project documents, unlike others who are more directly involved in the project.

True/False: Version control is not important when updating project documents.

  • Answer: False

Explanation: Version control is crucial to track modifications and ensure all stakeholders are working with the latest, accurate information.

Which one listed below is not typically updated in the executing phase?

  • a) Time and cost estimates
  • b) Stakeholder’s communication requirement
  • c) Risk register updates
  • d) Quality control measurements

Answer: b) Stakeholder’s communication requirement

Explanation: Stakeholder’s communication requirement is mainly prepared and updated in the planning stage of the project. Other documents are continuously updated throughout the project.

True/False: Project updates should always be communicated to all stakeholders, regardless of their involvement or impact on the project.

  • Answer: False

Explanation: Not every stakeholder needs to be involved in all updates. The degree of communication should accord to each stakeholder’s interest and impact on the project.

Which of the following need regular updates throughout the project lifecycle? (Multiple select)

  • a) Project cost baseline
  • b) Quality metrics
  • c) Risk register
  • d) Project Charter

Answer: a) Project cost baseline, b) Quality metrics and c) Risk register

Explanation: These documents are vital parts of project management, and they all need frequent updates to ensure that the project stays on track. The Project Charter is usually established at the start and does not need frequent updates.

True/False: To ensure successful project delivery, updating the relevant project documents regularly is not a crucial project management practice.

  • Answer: False

Explanation: Updating the relevant project documents regularly is part of effective project management, ensuring effective communication, decision-making, and risk management in project delivery.

Interview Questions

According to the PMI-RMP, which project documents commonly require updates due to changes in risk management?

The project documents that often require updates due to changes in risk management include the risk register, risk management plan, risk report, and stakeholder register.

When should project documents be updated according to the PMI-RMP standard?

Project documents should be updated any time there is a change in the project’s risk profile. This could be due to identified new risks, changes in existing risks, or the closure of risks.

What should be updated in the risk register according to the PMI-RMP principles?

The risk register should be updated with new risks, changes in the risk ranking, results of risk response actions, and closure of existing risks.

Why is it important to update the risk management plan according to PMI-RMP guidelines?

Updating the risk management plan is crucial as it provides the most current understanding of the project’s exposure to risk. This ensures that risk responses are relevant and effective.

What is the purpose of updating the risk report in PMI-RMP?

The risk report should be updated to provide stakeholders with a current view of the project’s overall risk exposure, including the impact on project objectives, remaining risk exposure, and effectiveness of risk response actions.

How should updates to the stakeholder register due to risks be managed according to PMI-RMP?

When risks affect stakeholders, updates should include changes to stakeholder information, engagement levels, communication needs, and any changes in their risk appetite or tolerance.

How frequently should project documents be reviewed and updated according to the PMI-RMP standard?

Project documents should be reviewed and updated regularly based on project circumstances, but at least at every major project milestone, when there are significant changes in risks or project objectives, and when a risk event occurs.

Whose responsibility is it to update project documents relevant to risk management according to the PMI-RMP?

It is the project manager and the project risk manager’s responsibility – often with assistance from the project team – to update project documents relevant to risk management.

How is the risk ranking updated in the risk register as per PMI-RMP guidelines?

The risk ranking in the risk register is updated based on assessments of the probability and impact of the risks. If these change, the ranking of the risk should be updated.

According to PMI-RMP, what is the role of project team members in updating project documents related to risk management?

Project team members may help identify new risks or changes in existing risks, contribute to risk analysis and response planning, and provide updates on risk response actions.

What should be the focus while updating the risk management plan as per the PMI-RMP guidelines?

Updates to the risk management plan should focus on changes to the risk management processes, including risk identification, analysis, response planning, and monitoring.

According to PMI-RMP guidelines, in what format should updates to project documents be made?

All changes and updates should be documented clearly and unambiguously. The format for updates may be defined by the organization’s project management methodology or standards.

According to PMI-RMP, what steps should be taken to verify the accuracy of project document updates?

Verification of updates should include a review by relevant stakeholders, validation of updated information and, where necessary, a re-analysis of risks.

What should be updated in the stakeholder register when a new risk is identified as per PMI-RMP?

When a new risk is identified, it may impact stakeholders’ interests or involvement in the project. These changes should be reflected in the stakeholder register.

According to PMI-RMP, how are changes to the project risk profile communicated to stakeholders?

Changes to the project risk profile are usually communicated through project status reports, risk reports, and meetings. The exact method may be defined in the communication management plan.

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