Practice Test

1) T/F: The program closure process includes performing administrative activities and archiving program documents.

  • True
  • False

Answer: True

Explanation: The program closure process does involve administrative closures such as documentation, and requires archiving program documents for future reference.

2) T/F: Lessons learned is not an essential part of the program transition and closure process.

  • True
  • False

Answer: False

Explanation: Documenting lessons learned during the course of a program is essential to help with continuous improvement in future programs.

3) Multiple Select: What are the key actions during the transition and/or close-out of all program and constituent project plans?

  • A) Archive program documents
  • B) Perform administrative closure
  • C) Immediately start a new program
  • D) Transfer ongoing activities to functional organization

Answer: A, B, D

Explanation: All processes except immediately starting a new program are part of the transition and close-out process.

4) Single Select: Who is responsible for ensuring the completion of the program closure phase?

  • A) The Project Manager
  • B) The Program Manager
  • C) The Team Members
  • D) The Stakeholders

Answer: B. The Program Manager

Explanation: As Program Managers oversee the entire program from initiation to closure, they are responsible for ensuring the program closure phase is completed effectively.

5) T/F: The Program Management Information System (PMIS) is not used during the program closure phase.

  • True
  • False

Answer: False

Explanation: PMIS is used to collate and present information during the program closure phase such as final project reports, financial information and documentation for archiving.

6) Multiple Select: What are the tasks in the program closure process?

  • A) Clearly define the scope of the closure
  • B) Create a stakeholder communication plan
  • C) Develop a risk management plan
  • D) Identify lessons learned and create a knowledge transfer plan

Answer: A, B, D

Explanation: While developing a risk management plan is a task during the overall program lifecycle, it isn’t a specific task during the program closure process.

7) Single Select: Why is the transfer of ongoing activities to a functional organization important during program closure?

  • A) To ensure consistency
  • B) To avoid duplication of efforts
  • C) To reduce program costs
  • D) To ensure long-term support

Answer: D. To ensure long-term support

Explanation: Transferring ongoing activities ensures the benefits delivered by the program are sustained after the program ends.

8) T/F: It’s not necessary to meet program objectives before executing the program closure process.

  • True
  • False

Answer: False

Explanation: Meeting program objectives is essential before starting the program closure process. It ensures that the program has delivered its intended outputs.

9) Multiple Select: What activities are included in the program administrative closure process?

  • A) Disbursing the remaining budget
  • B) Releasing program resources
  • C) Performing a final program review
  • D) Notifying all stakeholders

Answer: B, C, D

Explanation: All processes except disbursing the remaining budget are part of the administrative closure process.

10) Single Select: What is the primary aim of archiving program documents in the program closure process?

  • A) To ensure legal compliance
  • B) To reference for similar future programs
  • C) To safeguard intellectual property
  • D) All of the above

Answer: D. All of the above

Explanation: Archiving program documents safeguards the organization’s intellectual property, ensures legal compliance and can be referred to for similar future programs.

Interview Questions

What does program closure in project management refer to?

Program closure in project management refers to the formal ending of all tasks, activities, and deliveries associated with a project or program. It includes completing any pending deliverables, performing administrative closure, archiving all program documents, and transferring ongoing activities to the functional organization.

What is PMIS program closure?

PMIS program closure refers to the shutting down of all processes associated with the Project Management Information System (PMIS) which is used in managing a program. It includes finalizing and documenting all the activities, processes, outputs, and outcomes of the project.

How is the process of archiving program documents carried out?

The process of archiving program documents is carried out by collecting all relevant data, reports, deliverables, project plans, and other documents and storing them in a secured and organized manner. This is done to ensure that the information can be retrieved and reused in the future if necessary.

Why is it important to archive program documents and lessons learned?

Archiving program documents and lessons learned plays a crucial role in future project planning and execution. It allows organizations to analyze past mistakes and successes, improving their project management processes over time.

Can you give an example of ongoing activities that might need to be transferred during program closure?

Examples might include routine maintenance work or ongoing customer support related to the project output. For instance, if a program was intended to develop a software product, post-launch tech support activities would need to be transferred to the relevant departments.

What is the purpose of administrative closure in the context of program closure?

The purpose of administrative closure is to ensure that all program activities have been completed, that all planned deliverables have been produced, and that all stakeholders are informed about the end of the program.

What are some of the key components of a program close-out?

Key program close-out components include: finalizing all deliverables, reviewing and approving final reports, conducting a final risk assessment, conducting a final program audit, releasing remaining resources, and obtaining final acceptance from the customer or sponsor.

Why is it important to execute the transition properly when closing out a program?

Proper execution of the transition ensures continuity, reduces risks and facilitates ongoing operational sustainability. It allows the organization to maintain the benefits realized from the program after it has been formally closed out.

What does operational sustainability refer to in the context of program closure?

Operational sustainability refers to the ongoing maintenance and management of the program’s output or product. It ensures that the products or changes implemented by the program continue to be useful and effective after the program ends.

What should a program manager do if there are activities that cannot be completed by the planned program closure date?

If there are activities that cannot be completed by the planned closure date, the program manager should evaluate the situation, consider the impact on stakeholders and the program’s objectives, and develop a plan for completing those activities. The plan might involve extending the program timeline or transferring those activities to the relevant functional organization for completion.

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