Meeting recordings in Teams get saved automatically to Microsoft Stream. To configure these recordings for Teams meetings, the settings panel plays a pivotal role. Let us take an example to understand how to setup.
How to Configure Teams Cloud Meeting Recordings
- Enable/Disable Meeting Recording:
Here’s a step-by-step approach on how to manage this setting using the Microsoft Teams admin center:
- In the left navigation of the Microsoft Teams admin center, click on “Meetings” > “Meeting policies”.
- Click on “New policy” or select an already existent policies.
- Under the “Content Sharing” segment, select the options as per your preferences for “Allow cloud recording”.
Note: For turning on the “Allow cloud recording” setting, ensure to have Stream licenses assigned to users.
- Permissions for Meeting Recordings:
Meeting organizers and the person who started the meeting recording will have owner permissions for the recording in Microsoft Stream. Whereas, the meeting attendees get view permissions.
Owner permissions include the following:
- They can download the video, update the video’s name or description, and share the video.
Viewer permissions include the following:
- They can play the video, and share the video.
How to Manage Teams Cloud Meeting Recordings
The meeting recordings get managed through Microsoft Stream. Let’s consider the following example to get a better understanding:
From the Microsoft Stream portal, tap on “My Content” > “Videos”. Select the video (recording) you wish to manage. To update the settings, go to the “Update Video Details” section of the “Permissions” tab.
Teams Cloud Meeting Recordings Auto-Expiration
Being a Microsoft Teams admin, you can set up auto-expiration of recordings. It’s available in Teams meeting recording policies and can get defined as per your organization’s data retention policies.
Teams Meeting Auto-Expiration Configuration Steps
- Open the Microsoft Teams admin center.
- Tap on “Meetings”, under that select “Meeting Recording Policies”.
- Choose an existing policy to modify, or create a new one.
- You’ll see a setting “Auto-Expiration”, set the duration (in days) before which the recording will expire.
- Once configured, this policy will apply to all users with this policy assigned.
With the auto-expiration policy activated, authorized users will receive a reminder seven days before the expiry date. Post expiration, the recording will be moved to the recycling bin and permanently removed after 30 days if not restored.
The Importance of Meeting Recording and Auto-Expiration
In configuring these settings, organizations ensure that participants in the meeting have access to the recorded information, and simultaneously adhere to the data retention and privacy policy. The balance between data availability and data privacy plays a crucial role in the daily operations of an organization.
In short, mastering the configuration and management of Teams cloud meeting recordings and their auto-expiration policy is essential for successfully taking the MS-700 exam and managing Microsoft Teams in a professional environment.
Practice Test
True/False: When you record a Teams meeting, the recording is automatically saved to Microsoft Stream.
- True
- False
Answer: True
Explanation: By default, Teams meeting recordings are stored in Microsoft Stream cloud storage.
True/False: As a Teams administrator, you cannot configure meeting recording auto-expiration.
- True
- False
Answer: False
Explanation: A Teams administrator has the capability to set an expiration period for meeting recordings.
In Teams, where can you manage the auto-expiration settings for cloud meeting recordings?
- A. Microsoft Stream
- B. Teams admin center
- C. SharePoint
- D. OneDrive
Answer: A. Microsoft Stream
Explanation: In Teams, you can manage the auto-expiration settings for cloud meeting recordings through Microsoft Stream.
What is the default expiration period for Teams meeting recordings?
- A. 30 days
- B. 60 days
- C. 90 days
- D. There is no expiration period by default
Answer: D. There is no expiration period by default
Explanation: By default, there is no expiration period set for Teams meeting recordings.
Multiple Select: As a Teams administrator, which of the following can you configure?
- A. Enable/Disable meeting recording
- B. Set an expiration period for meeting recordings
- C. Specify a storage location for meeting recordings
- D. None of the above
Answer: A. Enable/Disable meeting recording, B. Set an expiration period for meeting recordings, C. Specify a storage location for meeting recordings
Explanation: As a Teams administrator, you have control over enabling or disabling meeting recording, setting an expiration period, and specifying a storage location.
True/False: Teams meeting recordings can only be saved in Microsoft Stream.
- True
- False
Answer: False
Explanation: While by default, Teams meeting recordings are stored in Microsoft Stream, they can also be saved to OneDrive and SharePoint.
Where are Teams meeting recordings stored, if the Teams meeting was organized by a person with a Office 365 Groups mailbox?
- A. Microsoft Stream
- B. Teams admin center
- C. SharePoint
- D. OneDrive
Answer: C. SharePoint
Explanation: If the Teams meeting was organized by a person with an Office 365 Groups mailbox, the recording is stored in SharePoint.
True/False: Teams meeting recordings are automatically deleted after 90 days.
- True
- False
Answer: False
Explanation: By default, there is no automatic deletion or expiration period set for Teams meeting recordings. But, Teams administrators can set an expiration period if needed.
What permission level does a user need to be able to delete a Teams meeting recording?
- A. Viewer
- B. Contributor
- C. Owner
- D. Any of the above
Answer: C. Owner
Explanation: A user must be an owner to be capable of deleting a Teams meeting recording.
True/False: You can choose to record audio, video, and screen sharing activity in a Teams meeting.
- True
- False
Answer: True
Explanation: Teams meeting recording allows capturing audio, video, and any screen sharing activity that occurs.
How can a Teams administrator manage the settings for recording Teams meetings?
Answer: Teams admin center
Explanation: The Teams administrator can manage the settings for recording Teams meetings by visiting Teams admin center.
If a Teams meeting recording is saved in SharePoint, who will have access to view it?
- A. Only the meeting organizer
- B. Only the attendees of the meeting
- C. Everyone in the organization
- D. Anyone with the link
Answer: D. Anyone with the link
Explanation: If a Teams meeting recording is stored in SharePoint, the recording can be shared with anyone who has the link.
True/False: Only Teams administrators can initiate a recording for a Teams meeting.
- True
- False
Answer: False
Explanation: Any participant in a Teams meeting can start a recording, provided they have the necessary permissions from the Teams administrator.
True/False: You can record Teams meetings in safe driving mode.
- True
- False
Answer: False
Explanation: You can’t record if you’re in safe driving mode or using Teams through optimized voice over IP (VOIP).
Once a Teams meeting recording has started, can it be paused?
- A. Yes
- B. No
Answer: A. Yes
Explanation: You can pause and then resume a Teams meeting recording in the same meeting.
Interview Questions
How can an administrator configure Teams cloud meeting recording?
An administrator can configure Teams cloud meeting recording through the Microsoft Teams admin center, via meeting policies. They will need to modify this under ‘Global’ settings, and in the ‘Recordings’ tab, set ‘Allow cloud recording’ to ‘on’.
How long do Microsoft Teams meeting recordings stay on the cloud without custom settings?
By default, recordings are kept for 21 days.
Which policy needs to be edited to enable cloud meeting recordings in Microsoft Teams?
The Global (Org-wide default) Meeting policy needs to be edited to enable cloud meeting recordings in Microsoft Teams.
What permission does a user need to start a cloud meeting recording?
To start a cloud meeting recording, the user must have the ‘Record meetings and group calls’ permission in the Teams Meeting policy assigned to them.
What functionality does Teams auto-expiration feature provide?
The auto-expiration feature in Teams allows organization admins to set the duration after which meeting recordings are automatically deleted from the cloud storage.
Can you recover a Microsoft Teams meeting recording once it’s deleted?
Once a Microsoft Teams meeting recording has been deleted, it cannot be recovered.
How can an administrator establish the auto-expiration policy for Teams meeting recordings?
An administrator can establish this policy through the Microsoft 365 compliance center. They need to navigate to ‘Information Governance’, select ‘Retention’ and create a new retention policy for Teams meeting recordings.
Where are Microsoft Teams recorded meetings stored by default?
By default, recorded Teams meetings are stored in Microsoft Stream.
How can you disable recording for a specific Microsoft Teams meeting?
Disabling recording for a specific meeting can be done via the Microsoft Teams Admin center. Administrators need to go to Meetings > Meeting policies, select the policy, and turn off the ‘Allow cloud recording’ setting.
Can you extend the time a recording is stored in Microsoft stream?
Yes, you can extend the time a recording is stored in Microsoft Stream by having a Microsoft 365 administrator alter the retention policies.
Who can watch a Microsoft Teams recording?
By default, anyone who participated in the meeting can watch a Teams meeting recording. However, sharing permissions can be modified according to specific requirements.
How can you change the storage location of Microsoft Teams recordings?
To change the storage location of Microsoft Teams meetings, the IT administrator must change the policies on the Teams admin center.
Can a guest in a Microsoft Teams meeting start a recording?
No, guests in a Microsoft Teams meeting do not have the permission to start a recording.
Can you restrict the viewing of a recorded Teams meeting to specific members of a team?
Yes, while the default setting allows all participants to view the recording, it’s possible to restrict viewing to specific members by modifying the permissions settings in Microsoft Stream.
Can an IT administrator modify the default 21-day retention period for Teams meeting recordings?
Yes, an IT administrator can modify the default retention period for Teams meeting recordings by changing the ‘Retention Policies’ in the Microsoft 365 compliance center.
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