App setup policies in Microsoft Teams environment empowers the Administrators to customize and control what apps are available to the users. It’s crucial to have a solid understanding of how to create and manage app setup policies, especially when preparing for exams like MS-700: Managing Microsoft Teams.
Creating App Setup Policies in Microsoft Teams
To create an app setup policy, follow these steps:
- Step 1: In the left navigation of the Microsoft Teams admin center, click on ‘Teams apps’> ‘Setup policies’.
- Step 2: Click on ‘Add’ to begin creating a new policy.
- Step 3: Fill in the ‘Name’ and ‘Description’ fields.
- Step 4: Under the ‘Apps’ section, click on ‘Add Apps’ to add pre-installed apps that are pinned to the app bar.
- Step 5: Define the ‘Order of apps’. You can alter the order of the apps, allowing you to organize which apps should be shown first on the app bar.
- Step 6: Save your settings.
You have now created a custom app setup policy!
Managing App Setup Policies
Once you have several app policies, you might need to manage these policies. This may involve changing settings, adding or removing apps, or modifying the order of display. This is how it can be done:
- Step 1: Navigate to the Microsoft Teams admin center.
- Step 2: From the left navigation, click ‘Teams apps’ > ‘Setup policies’.
- Step 3: You’ll see a list of all current policies. Click on the policy you want to manage.
- Step 4: Make necessary changes such as adding or removing apps, changing the order of apps, or modifying the policy settings.
- Step 5: Don’t forget to save your changes.
You have now managed an existing app setup policy!
Assigning App Setup Policies to Users
After creating and managing your app policies, the next crucial step to understand is how to assign these policies to users. Here is a step-by-step guide for you:
- Step 1: In the Microsoft Teams admin center, go to ‘Users’ from the left navigation.
- Step 2: Click on the user to whom you want to assign the policy.
- Step 3: Under the ‘Policies’ tab, edit the ‘App setup policy’ setting.
- Step 4: Choose the policy you’d like to assign from the dropdown and click ‘Apply’.
That’s it, the selected app setup policy has now been assigned to your chosen user!
Keep in mind that for managing teams in a larger scale organization, PowerShell can be used to bulk assign policies to users, instead of manually assigning policies to each user one by one.
Understanding how to effectively create, manage, and assign app setup policies is vital for MS-700 exam preparation. Along with this, understanding other aspects of managing teams like managing live event policies, managing messaging policies, and user roles and permissions are also important. Refer to the Microsoft documentation and other resources to gain a more concrete understanding. The more practical experience you have with these tasks, the better you’ll perform in the examination.
Practice Test
True or False: App setup policies in Microsoft Teams enable you to control what apps are installed by default for users when they use the platform?
- True
- False
Answer: True.
Explanation: The primary role of app setup policies is to manage and control the apps that appear in Microsoft Teams for users by default.
Which of the following can you NOT configure in an App setup policy in Microsoft Teams?
- a) What apps appear on the Teams sidebar
- b) Restricting users from installing apps
- c) Managing user licenses for Microsoft Teams
- d) Setting up which apps appear automatically for a user
Answer: c) Managing user licenses for Microsoft Teams.
Explanation: An app setup policy in Teams does not have a feature to manage user licenses for Microsoft Teams. It only manages settings for apps within Teams.
True or False: When you create an app setup policy, it is automatically assigned to all users?
- True
- False
Answer: False.
Explanation: You need to assign a policy explicitly to users. Otherwise, they will keep using the global (organization-wide) default policy.
Multiple select: What can you manage with app setup policies in Microsoft Teams?
- a) The apps that display on the sidebar
- b) The order in which apps display
- c) Users’ ability to install apps
- d) Default apps that appear for users
Answer: a) The apps that display on the sidebar, b) The order in which apps display, d) Default apps that appear for users.
Explanation: You can manage the apps on Teams’ sidebar, arrange the order, and set up default apps. However, users’ ability to install apps isn’t determined by app setup policies but by permission policies.
Single select: What will a user see upon first use of Teams if no app setup policy has been assigned?
- a) The apps decided by the management team.
- b) The default set of apps Microsoft provides.
- c) No apps will appear until a policy is assigned.
- d) A completely customizable app screen.
Answer: b) The default set of apps Microsoft provides.
Explanation: If no policy is assigned, generic default apps appear automatically on Microsoft Teams’ sidebar.
True or False: Users can’t customize the Teams sidebar if an app setup policy has been assigned to them.
- True
- False
Answer: False.
Explanation: Users can still customize their Teams sidebar, but the default apps and the order set by the app setup policy will always appear on top.
Single Select: Which direction will the apps move in the app setup policy order, based on changes you make?
- a) Upwards
- b) Downwards
- c) Leftwards
- d) Rightwards
Answer: a) Upwards.
Explanation: When adjusting the order of apps in an app setup policy, the apps will move upwards based on the changes you make, shifting higher priority apps towards the top.
True or False: Removing an app from the app setup policy removes it from a user’s Teams client.
- True
- False
Answer: True.
Explanation: If an app that’s pinned to the app bar via policy is removed from the policy, it’s also removed from the Teams client for all users to whom the policy is assigned.
Multiple select: What are the steps for creating an app setup policy in Teams?
- a) Navigate to Teams admin center.
- b) Select Teams & Groups.
- c) Click on Apps
- d) Select Setup policies and click Add.
Answer: a) Navigate to Teams admin center, c) Click on Apps, d) Select Setup policies and click Add.
Explanation: The right steps for creating an app setup policy in Teams are – Go to Teams admin centre, Choose ‘Apps’, ‘Manage Apps’, then select Setup policies and click on Add.
True or False: Even after a policy is assigned, users have the ability to add and remove apps.
- True
- False
Answer: True.
Explanation: While an app setup policy does influence the initial setup of the Teams client for a user, it doesn’t prevent a user from further customizing his/her app bar.
Interview Questions
What is an App setup policy in Teams?
App setup policies in Microsoft Teams help to control what built-in and custom apps are available to users in Teams.
How can you apply an app setup policy to users?
You can apply an app setup policy by navigating to Teams admin center > Teams apps > Setup policies and select the policy. Then, you can apply it to users individually or at scale by batch policy assignment or PowerShell script.
How many app setup policies can be assigned to a user at a time?
Only one app setup policy can be assigned to a user at a time.
What is the order of priority if a user is included in multiple app policies?
Only one app setup policy is applicable to a user at a time. If a user is included in more than one policy, the order of priority determines the winning policy.
What happens when an app is added or removed from an app setup policy?
When an app is added to or removed from a policy, the change is dynamically applied to all users who are assigned the policy.
Can you control which apps are pinned in the Teams app bar using app setup policies?
Yes, with app setup policies, you can control which apps are pinned in the Teams app bar.
Is it possible to allow third-party apps in the Teams app setup policy?
Yes, it is possible to allow third-party apps in the Teams app setup policy.
What are the steps to create and assign a custom app setup policy?
You can navigate to Teams admin center > Teams apps > Setup policies > Add, then give your new policy a name and description, add the apps you want and arrange them in the order to appear in Teams, then assign the policy to users.
How is the ‘Global (Org-wide default)’ policy different from other app setup policies?
The ‘Global (Org-wide default)’ policy is different as it’s automatically assigned to all users in your organization unless you create and assign custom policies.
What are Pinned apps in relation to app setup policies?
Pinned apps are those apps that appear in the app bar in Teams for users. They’re identified in the order that you specify in the policy.
What is the use of the ‘Allow user pinning’ option in App Setup Policies?
When ‘Allow user pinning’ option is set to Yes, users can pin and unpin the apps that are added by this policy.
What is the function of the ‘Upload custom apps’ option in App Setup Policies?
‘Upload custom apps’ option allows the organization’s developers to upload any custom apps developed specifically for the organization’s needs.
What are the permissions for third-party apps in Microsoft Teams default setup policy?
In the default setup policy, all third-party apps are allowed, it is then the organization’s discretion to change this setting.
Can users see the apps which are blocked in the app setup policy?
No, Teams hides the app entry points for apps that are blocked in the app permission policy.
Is it possible to include organization-specific apps in the app setup policy?
Yes, it is possible to include organization-specific apps in the app setup policy. The organization’s developers can create and upload the apps to make them available for Teams.
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