Live events in Microsoft Teams enable you to schedule, produce, and broadcast events to large online audiences. They can range from webinars, presentations, and training sessions to online meetings and conferences. Depending on the live events policy assigned to them, users can create live events that other users in and outside their organization can attend.
Microsoft Teams offers several pre-configured policies for live events, including the global (Org-wide default) policy. As an administrator, you can manage these policies, customize them to meet your organization’s needs, or create new ones.
Managing Live Events Policies
To manage live events policies, go to the Microsoft Teams admin center, navigate to Meetings > Live Event Policies. Here, there are several settings that you can configure:
- Allow scheduling: Allows users to schedule live events.
- Allow transcription for attendees: Enables automatic transcription of the live event for attendees.
- Allow recording: Allows producers and presenters to record live events.
- Allow report downloading: Allows producers and presenters to download event engagement reports.
- Allow public live events: Enables users to schedule live events that anyone can attend, not just people within your organization.
Creating a New Live Event Policy
If the pre-configured policies do not meet your organization’s needs, you can create a new policy.
Here’s a step-by-step guide:
- Go to the Microsoft Teams admin center.
- Navigate to Meetings > Live Events Policies.
- Click on ‘Add’.
- Input a name and description for the new policy.
- Under the settings, choose the options that best fit your organization’s requirements.
- Lastly, click ‘Save’ to store the new policy.
Assigning a Live Event Policy to Users
You can assign live events policies to users either individually or at a group level.
To individually assign a policy:
- In the Teams admin center, go to Users.
- Click the name of the user you want to assign a policy to.
- Under ‘Policies’, click ‘Edit’.
- In the ‘Live events policy’ field, choose the policy you want to assign.
To assign at a group level using PowerShell commands, you’ll use the Grant-CsTeamsMeetingBroadcastPolicy cmdlet.
For example:
# This example assigns the AllOn policy to all users
Grant-CsTeamsMeetingBroadcastPolicy -PolicyName AllOn
Creating and managing live events policies can significantly impact how your team communicates and collaborates. As an MS-700 candidate, understanding these policies is key to mastering Microsoft Teams administration. Remember, always create and manage these policies based on the specific needs of your organization.
Practice Test
Live events policies in Microsoft Teams can be customized for an individual user.
- True
- False
Answer: True
Explanation: Admins have the ability to create custom policies and apply them to specific individuals or groups within the organization in Microsoft Teams.
The Global (Org-wide default) policy allows you to enable transcription for all live events.
- True
- False
Answer: True
Explanation: The Global (Org-wide default) policy allows admin to set up automatically generated captions and transcriptions for all events.
Microsoft Teams live event’s attendance report can provide information on where the attendees joined from.
- True
- False
Answer: False
Explanation: The attendance report only provides the names of attendees and the time they joined and left the live event, not their location.
Which options can be controlled by live event policies in Microsoft Teams? (Multiple select)
- A. Allow scheduling
- B. Allow transcription for attendees
- C. Request content delivery network for live events
- D. Allow attendees location tracking
Answer: A, B, C
Explanation: Policies for live events in Microsoft Teams include options to control schedule permissions, transcriptions for attendees, and content delivery network requests, but not attendee location tracking.
Allow IP video in a live event policy in Microsoft Teams means organizers can allow attendees to share their video.
- True
- False
Answer: False
Explanation: ‘Allow IP video’ refers to the ability for an organizer or presenter to stream their webcam during a live event.
Live events can be scheduled by anyone in the organization once the live event policy is in place.
- True
- False
Answer: False
Explanation: Only specific roles like organizer or presenters can schedule live events, not all members of an organization.
You can customize how much time in advance an attendee can join the live event.
- True
- False
Answer: False
Explanation: The time in advance an attendee can join the live event is fixed at 15 minutes and cannot be customized.
The maximum duration for a live event in Microsoft Teams is 4 hours.
- True
- False
Answer: True
Explanation: Live events can run up to 4 hours, and this is a set limit that can’t be extended within a single live event.
Live captions are automatically enabled for all live events in Microsoft Teams.
- True
- False
Answer: False
Explanation: Live captions are optional and can be enabled or disabled during the setting up of a live event.
There is no limit to the number of presenters in a Teams Live Event.
- True
- False
Answer: False
Explanation: Teams Live Event allows a maximum of 10 active presenters.
Interview Questions
What is the use of live events policies in Microsoft Teams?
Live events policies in Microsoft Teams are used to manage the features available for live events, control who can create them and gain access to advanced production settings.
Can you customize the default policy for live events in Microsoft Teams?
Yes, you can modify the settings of the global (Org-wide default) policy that’s in place when you start using Microsoft Teams.
What is the maximum number of live events that can be held concurrently in Microsoft Teams?
As per Microsoft Teams policies, a maximum of 15 live events can be held concurrently within a single tenant.
Is it mandatory to allow a specific user or everyone in your organization to create a live event?
No, it’s not mandatory. You can control the assignment of live events creation permissions based on the needs of your organization.
What is the purpose of the “Allow transcription for viewers” setting in a live event policy?
This setting allows event organizers to configure live captions & subtitles for viewers.
What does the “Allow Live Captions” function in a live events policy do?
The “Allow Live Captions” function allows participants to switch on automated captions during a live event.
Can external users or guests create a live event?
Based on Microsoft’s documentation, external users or guests cannot create a live event. However, they can participate in a live event if they receive an invitation.
How can you assign a live event policy to a user in Microsoft Teams?
You can assign a live event policy to a user through the Microsoft Teams admin center or by using PowerShell.
How many presenters can be added to a live event in Microsoft Teams?
Microsoft Teams allows up to 250 presenters for a single live event.
Can you use third-party apps during a Microsoft Teams Live event?
Yes, depending on the settings of your live event policy, you can use third-party apps for producing your event.
Can you alter a live event policy once a live event has started?
No, you cannot change the live event policy after the live event has begun.
What is the purpose of “Record Event Automatically” setting in Microsoft Teams’ live events policy?
This setting permits meeting organizers to set up the automatic recording of live events. It simplifies the process and ensures that no important content is missed.
How can you change the default policy settings for live events in Microsoft Teams?
You can change the default policy settings by going to Teams admin center > Meetings > Live events policies.
Is there a time limit for Microsoft Teams live events?
Yes, individual live events can be scheduled for durations up to 4 hours.
Do organization-wide settings take precedence over user-specific live events policies?
Generally, the settings applied directly to the user take precedence, unless the organization-wide settings are set to “Enforced”, in which case they would override user-specific settings.
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