Microsoft Teams admin center is a dedicated portal designed to make it easier for you to manage Teams at the tenant level. With this, admins can access resources and configurations such as team management, messaging policies, meetings policies, and app policies, to name a few.
Generating and Exporting Teams list from Teams admin center
Here’s a step-by-step guide on how to export your Teams list from Teams admin center:
- Sign into the Microsoft Teams admin center (admin.teams.microsoft.com).
- Navigate to the left-side navigation panel and choose “Teams”.
- Here, you will see all the Teams in your tenant. Click on “Manage Teams”, which will display a much more detailed list of Teams in your tenant.
- At the very top, you’ll notice the ‘Export’ button. Just click on it. This begins generating the export.
- Once the report is ready, hit ‘Download’ button that appears in place of the ‘Export’ button.
The generated list will be downloaded as a CSV file. This Teams list includes details such as Teams name, Description, Privacy (public or private), Owners, Creation date, and Last activity date.
Evaluating the exported Teams list
Once you have the list exported, it serves as a naturally organized resource for managing your Teams environment.
| Column | Description |
|---|---|
| Group ID | The unique ID of the Team in your environment. |
| Name | The name of the Team. |
| Description | Team description, if provided. |
| Privacy | Specifies whether the Team is public or private. |
| Classification | The classification level of the Team. |
| Owner | The owner(s) of the Team. |
| Creation Date | The date when the Team was created. |
| Last Activity Date | When the last activity took place in the Team. |
This exported Teams list could be a handy tool when you’re auditing the environment, trying to understand usage patterns, or when you’re strategizing around Teams adoption amongst your organization.
Takeaways for MS-700 Exam
Knowing how to navigate through the Teams admin center, managing Teams and exporting Teams list is a part of managing the Teams environment – something you will be tested on in the MS-700 Managing Microsoft Teams exam.
The exam tends to focus on practical applications of Teams management, so understanding these techniques is vital. Apart from that, becoming aware of what data this list includes and how this can be used to aid Teams management is also necessary. Understanding the Teams Admin center’s features would also form an important part of your MS-700 preparation.
In conclusion, familiarizing yourself with exporting Teams list from Teams admin center not only aids in managing your Teams environment effectively but also plays a vital role in preparing you for the MS-700 Exam.
Practice Test
True or False: You can export the Teams list from the Teams admin center.
Answer: True
Explanation: The Teams admin center does allow you to export a list of all Teams created in your organization.
In order to export Teams list from Teams admin center, you need to have what role?
- A. Owner
- B. Member
- C. Guest
- D. Global Admin
Answer: D. Global Admin
Explanation: Only those with the Global Admin role have the permissions to export a Teams list from the Teams admin center.
True or False: The exported Teams list is saved as a .csv file.
Answer: True
Explanation: The Teams list export from the Teams admin center is saved as a .csv file, which can be opened in any spreadsheet software.
How can you export the Teams list from the Teams admin center?
- A. It is not possible to export the Teams list
- B. By clicking on Export Teams button
- C. By running an export command in PowerShell
- D. By downloading a Teams list template
Answer: B. By clicking on Export Teams button
Explanation: In the Teams admin center, you can export a Teams list by clicking on the ‘Export Teams’ button.
True or False: You can only export the Teams list once.
Answer: False
Explanation: You can export the Teams list as often as needed. Each export will reflect current information available in the Teams admin center.
True or False: ICT Administrators are able to export Teams lists from the Teams admin center.
Answer: True
Explanation: The ICT Administrators, with the given role of Global Admin, can export the Teams list from the Teams admin center.
True or False: You can filter the Teams list before exporting it.
Answer: True
Explanation: The Teams admin center provides filtering options, allowing you to export a more specific list of Teams.
True or False: The exported Teams list includes details like team ID, team name, and team type.
Answer: True
Explanation: The exported file includes a number of details about each team, including their ID, name, and type.
Which of the following is NOT included in the exported Teams list from the Teams admin center?
- A. Team emails
- B. Team users
- C. Team Name
- D. Team ID
Answer: A. Team emails
Explanation: The exported list includes information like Team ID, Team Name and description, among others. It does not include team emails.
True or False: When you use the Export Teams feature, each export process overwrites the previous exported list file.
Answer: False
Explanation: Each exported file is saved separately to your device, and does not overwrite previous exports.
Which format can the Teams list be exported from the Teams admin center?
- A. PDF
- B. CSV
- C. TXT
- D. DOCX
Answer: B. CSV
Explanation: The exported list of Teams can be saved in a CSV format, allowing for easy viewing and manipulation in spreadsheet software such as Excel.
True or False: The Teams list exported from the Teams admin center can be opened in Microsoft Excel.
Answer: True
Explanation: Because the exported file is in .csv format, it can be opened in Microsoft Excel, or any other spreadsheet software.
Can a team owner export the Teams list from the Teams admin center?
- A. Yes
- B. No
Answer: B. No
Explanation: Only the Global Admin of Microsoft Teams is authorized to export the Teams list from the admin center.
True or False: You can customize the information included in the Teams list export.
Answer: False
Explanation: The export function provides a standard set of information for each team. You cannot customize it during the export process.
What actions are required after clicking the “Export Teams” button?
- A. Confirm the export process.
- B. Select the desired file format.
- C. Set a password for the export file.
- D. No further action needed.
Answer: D. No further action is needed.
Explanation: Once the “Export Teams” button is clicked, the export process starts immediately. No further action is needed.
Interview Questions
What is the first step to export Teams list from Teams Admin Center?
The first step to export Teams list from Teams Admin Center is to navigate to the Teams Admin Center.
How do you navigate to the Teams Admin center?
You can navigate to Teams Admin center by using this URL: https://admin.teams.microsoft.com in your web browser.
What permissions do you need to export Teams list from Teams Admin Center?
To export Teams list from Teams Admin Center, you need to be a global admin or Teams service admin.
What should you choose to see all the teams in the Teams Admin Center?
In Teams Admin Center, you need to choose “Teams” under “Teams & Channels” to see all the teams.
What kind of files does the Teams list from Teams Admin Center export?
The Teams list from Teams Admin Center is exported in a CSV (Comma Separated Values) file.
How do you initiate Teams list export in Teams Admin Center?
To initiate Teams list export, click on “Export Teams list” button.
Where can you find the “Export Teams list” button in the Teams Admin Center?
The “Export Teams list” button can be found at the top of the “Teams” list in Teams Admin Center.
How long does the Teams list export process take?
The Teams list export process can take up to 24 hours or more, depending on the amount of data.
How will you know that the Teams list export process is completed?
You will receive an email notification when the Teams list export process is completed.
From where can you download the exported Teams list?
You can download the exported Teams list from the link provided in the notification email.
What type of information does the exported Teams list contain?
The exported Teams list contains information such as Team name, ID, privacy level, and owner details.
Is the Teams list export feature available in all the regions?
The availability of the Teams list export feature can vary based on the region and the organization’s settings.
Is it possible to schedule the Teams list export task?
No, Teams list export task cannot be scheduled, it needs to be manually initiated.
How to troubleshoot if the Teams list export fails?
If the Teams list export fails, you should check for any ongoing service issues in the Teams Admin Center, potentially clearing your browser cache, trying a different browser, or reaching out to Microsoft support for assistance.
Is it possible to customize the data fields in exported Teams list?
No, the data fields in the exported Teams list cannot be customized. It only includes the predefined set of information.
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